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BELOW ARE THE MINUTES OF THE LATEST PARISH COUNCIL MEETING AND ANY SUB-COMMITTEE MEETINGS. + THE ANNUAL CAHIRMANS REPORT (MAY)

MINUTES OF THE SAWLEY PARISH COUNCIL MEETINGSAWLEY, HELD ON TUESDAY 23rd APRIL 2013. AT THE SAWLEY COMMUNITY HALL, DRAYCOTT RD, SAWLEY

Present: Cllrs O Llewellyn (Chairman), R Woollford, D Walton , R Allen, Mrs J Bartlett Mrs R Allen, B Knight, J Hemsley, G Daxer, J. Hay Heddle

Members of the public: 3

45/13: Apologies: Cllr T Beard,

46/13: Variation in Order: There were no variations to the order of business on the agenda.

47/13: Declaration of members Interest: Cllr D Walton. Member of EBC planning Committee

48/13: Dispensation None

49/13: To determine which items if any from Part 1 of the Agenda should be taken with
the public excluded. - No items were deemed confidential.

50/13: Open session. (30 min)
The Chairman invited the following to speak and stated that this is the only time during the meeting that the public may make comments, or give information to the meeting unless by invitation.

County Council Report: None

Police Report:
Both month on month and year on rear there was a slight reduction in reported crime

Public matters :
1) concern was expressed over the fact that the hedge has been removed from the edge of Draycott Rd Park, Where the new Health Centre is to be built. This was against what had been agreed. The Clerk was requested to contact the Borough council planning department.
2) Parking on Mikado Rd, by the train users, is again causing problems. Cllrs D Walton and R Woollford are to follow this up

51/13: The minutes of the previous meeting, held 26th March 2013, were accepted as a true and accurate record

52/13: To determine which items, if any, from the Agenda, should be taken with
the public excluded. If the Council decides to exclude the public it will be
necessary to pass a resolution in the following terms: -

"In view of the confidential nature of item (?) to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item."

53/13: Report of the Clerk.
1) Public matters raised from previous meeting
a) Sawley signs Cllr Waltons informed members that this is now in hand
b) Mess on Haddon Way following Football Matches Cllr D Walton

2) Correspondence:
a) Reply from Police re PCSO. No action to be taken unless the crime situation deteriorates

3) General Correspondence (for information only)
a) Derby & Derbyshire Waste Plan
b) Local aggregate assessment for Derby, Derbyshire & the Peak Distict
c) H.S. 2 Meeting 20th April
d) Canal & River Trust event 19th May Trent Lock
e) Brass Band concerts July & August
f) Volunteering News
g) Footpath Boundary Changes

4) DALC circulated
7-8/2013

54/13: Accounts: The following were accepted by all members present
PAYMENTS: £
629. DALC 829.67
630. Sawley Women's Institute (hall hire) 30.00
631-632.Clerks salary + Tax 278.26
633. Community Association (hall hire) 36.00
634. A. Tetley (Lakeside attendant) 80.00
635. Erewash Borough Council 292.03
636. Horizon Landscapes 1590.00

RECEIPTS: £
Bank Interest 0.26p

55/13: Presentation and signing off of year end accounts and acceptance of the Annual Governance Statement, plus Budget update .
Both the accounts and the Audit for the Audit Commission were presented and a review of the annual governance statement was undertaken. These were accepted by all members present and duly signed off by the chairman

56/13: Lakeside
1) Picnic Table. This has now been fitted
2) Park Gates. These have now been fitted
3) Car Park. The gravel surface has now been completed. There was discussion over the effect of both Lorries and vans on he surface and the detrimental effect these have on the car park. It was agreed that a height restriction barrier be fitted. The clerk had already obtained details and prices for this. The restriction height to be 6ft 6" with the restriction height displayed on the barrier. On a vote, at which 8 agreed and 1 disagreed. It was decided to have the more substantial, so consequently more expensive one fitted. The clerk was asked to check with the insurance company, to ensure that everything complied with the Risk Assessment policy

57/13: Jubilee Benches
1) By the Railway Bridge. This has now been fitted

58/13 Borough & Parish Forum meeting. Feedback by Cllr R Allen
1) At present the existing levels of Concurrent Function will be maintained.
2) Boundary Commission review. The objective of this is to redraw boundary ward boundaries to attempt to avoid any ward having a difference of more than +10% or -10% of average number of electors per Councillor.

59/13: Planning: There were no comments on the following
New
ERE/0313/0019 358 Tamworth Road
Erection of single storey extension to rear including conversion of garage into living space.
No objection
ERE/0313/0073 58 Peveril Crescent
Erection of 2 storey side extension
No objection
Decisions
ERE/0313/0002 Grounds Farm, Lock Lane
Application for prior notification of agricultural development - proposed building
Approved with conditions
ERE/0213/0005 Land east of Pavilion, Draycott Road
Minor material amendment to planning permission ERE/0910/0042 to amend internal layout and external appearance of new medical centre.
Approved with conditions
ERE/0213/0006 55 Northfield Avenue
Single storey side/rear extension (revised scheme)
Approved with conditions

60/13 Reports of the Sub Committees:
1: Communications. Meeting held 2nd April.. Minutes circulated
2: Community Improvements: No meeting
3: Xmas lights Committee: No meeting
4: Executive Meeting. No meeting

61/13: Chairman's Announcements
The next meeting will be held on 28th May. And will consist of both the Annual and Parish meeting

The meeting closed at 8.24pm
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Minutes of The Communications Sub-Committee meeting held at:Sawley Women's Institute Hall, Wilne Road, Sawley on Tuesday 2nd April 2013 at 7:00pm

1 - Attendance:
Parish Councillors: Owen Llewellyn (Chairman & Minutes), Geoff Daxer and Rodney Allen.

2 - Apologies:
Parish Clerk: Ken Johnson. None received from Councillors - the Chair thought this odd, as he was sure other members had said they would be attending.

3 - Minutes of last meeting and matters arising (not on this agenda):
No meeting held in recent history.

4 - A communication (in the form of a newsletter?) to Sawley Parishioners from The Parish Council:
The above was the subject for which the meeting had been called and requested to discuss - however the member requesting the meeting was not present.
The following are the notes taken during the discussion that took place, as there was no fixed agenda:

The Sub-Committee inspected a copy of "The Lakes Parish Council Newsletter" presented to the meeting. They noted that although labelled "July" it was full of items that were "annual" and Lakes P.C. covers a much larger area than Sawley. It filled 4 x A5 sides with 2 columns per page, it was an A4 sheet of paper printed both sides then folded in half.

Sub-Committee Members though it was an ideal size for a newsletter, but questioned whether we would have enough material to fill it? Photographs could be used as "fillers"!

The question was asked as to what do our neighbouring Parish Councils in Derbyshire, Leicestershire or Nottinghamshire produce - If anything. All Parish Councillors to be asked to look out for neighbouring Parish Newsletters and to try and obtain a copy if possible.

Sub-Committee Members considered that it was a good idea that there should be an information newsletter delivered to all Sawley parishioners.

A suggestion that we use a page (probably require payment or donation) in the Parish Church Magazine was thought good. But what was its circulation? Considered that circulation may be low.

Parish Church magazine was perhaps a place we should at least have dates of Parish Council Meetings with time and venue listed - Parish Clerk to be asked to enquire of the Church for possible inclusion of this information.

If we produced a newsletter - how frequently would we publish, not less than 6 monthly but more likely annually?

Someone would have to create and edit and present something for publication - An email had been received from Parishioner Alan Ireson offering to design something for us, he stated he was Communications Manager at Derby City Council. If we go ahead we could take up his offer. However, he would have to be supplied with the raw material. Someone would have to do that - Who?

Printing: How much would a double sided and folded in half A4 newsletter cost to print and produce - 3000 copies would be required. Parish Clerk to be requested to obtain rough costing from local printers.

Delivery: Parish Councillors had offered to deliver "a few" newsletters, that offer would not satisfy delivery to all 3000 Sawley households. It had been suggested that there was a delivery service available locally at a cost of £30 per 1000, which means in our case a total cost of £90. If this is true it was thought very reasonable. More information (confirmation of this cost) was required.

Meanwhile: Publication of Parish Council Agenda and Minutes - It was suggested these be affixed to the Parish notice boards, Cllr. Geoff Daxer volunteered to do this.

5 - Date of next meeting:

The Sub-Committee would reconvene when the answer to all the above unknowns was known.

The meeting ended at about 8:00pm.

Owen Llewellyn
Chair of Sawley Parish Council and Chair of Communications Sub-Committee.

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MINUTES OF THE SAWLEY PARISH COUNCIL MEETINGSAWLEY, HELD ON TUESDAY 26th MARCH 2013. AT THE SAWLEY COMMUNITY HALL, DRAYCOTT RD, SAWLEY

Present: Cllrs O Llewellyn (Chairman), R Woollford, D Walton, J. Hay Heddle, T Beard, R Allen, Mrs J Bartlett Mrs R Allen, B Knight,

Members of the public: 2

30/13: Apologies: Cllr J Hemsley

31/13: Variation in Order: There were no variations to the order of business on the agenda.

32/13: Declaration of members Interest: Cllr D Walton. Member of EBC planning Committee

33/13: Dispensation None

34/13: To determine which items if any from Part 1 of the Agenda should be taken with
the public excluded. - No items were deemed confidential.

35/13: Open session. (30 min)
The Chairman invited the following to speak and stated that this is the only time during the meeting that the public may make comments, or give information to the meeting unless by invitation.

County Council Report: None

Police Report:
Month on month Crime reduced by 19
Year on Year Crime by16

Public matters :
None

36/13: The minutes of the previous meeting, held 26th February 2013, were accepted as a true and accurate record

37/13: Report of the Clerk.
1) Public matters raised from previous meeting
None

2) Correspondence:
a) Letter from resident re Hardwick Court re the condition left by the football spectators Cllr D Walton to follow up.
b) Request from resident asking for justification for precept increase. The clerk had written to the resident concerned
c) Re Hedge on Tamworth Rd and potential for welcome to Sawley sign. Whereas the hedge is in an ongoing situation. There is the possibility of a sign being erected on the Sawley side of the railway bridge
d) Confirmation of Concurrent function & Precept. This had been received

3) General Correspondence (for information only)
a) Borough and Parish Forum meeting 11th April
b) Parish and Town Council forum meeting 6th June County Hall Matlock

4) DALC circulated
04-05-06/13

38/13: Accounts: The following payments and receipts were presented and accepted by all members present
PAYMENTS: £
623-624.Clerks salary + Tax 318 94
625. Community Association (hall hire) 36.00
626. A. Tetley (Lakeside attendant) 80.00
627. Leisurelites (Xmas) 1650.00
628. Methodist Church (hall hire) 20,00

RECEIPTS: £
Bank Interest 0.

39/13: Donation by Derbyshire County Council Community Leadership scheme.
£600 has been received from Derbyshire County Council from the above fund, which had been kindly offered by Cllr Cheryl Pidgeon. The parish Council expressed it thanks and gratitude for this donation to both Cllr Pidgeon and D.C.C.which is for specific work on Lakeside Park

40/13: Lakeside
1) Beech Hedge. It was agreed that, on the recommendation of the maintenance contractor, this hedge be reduced in height, therefore reducing the cost on future maintenance. This to be done at a cost of £200
2) Stump & root removal. The clerk had authorised this work, at a cost of £50, which, following the clearance work previously carried out, was causing potential trip hazards.
3) Picnic Table. This, including the car park repairs, is being done under the above donation. The clerk informed members that they were able to have a larger table than originally suggested, within the same price range, due to being able to obtain the stone for the car park at a lower price. Both this and the new entrance gates, onto the park should be completed tomorrow (Wednesday)
4) Car Park. Still awating confirmation. Clerk to follow up

41/13: Jubilee Benches
1) Lock Lane. This has now been fitted
2) By the Railway Bridge. This is being fitted tomorrow (Wednesday)

42/13: Planning: There were no comments on the following
New
ERE/0213/0005 Land east of Pavilion, Draycott Road
Minor material amendment to planning permission ERE/0910/0042 to amend internal layout and external appearance of new medical centre.
No objection
ERE/0213/0006 55 Northfield Avenue
Single storey side/rear extension (revised scheme)
No objection
ERE/0213/0016 Trent Valley Sailing Club, Trent Lane
Construction of replacement boat shed
No objection
ERE/0213/0038 Land to the west of 12/14 Ingleby Road/Haddon Way
Erection of detached dwelling (resubmission of earlier application)
Objection - back land development and overdevelopment of the site
ERE/0213/0072 32 Shaftesbury Avenue
Two storey side extension and single storey rear extension
No objection
ERE/0313/0002 Grounds Farm, Lock Lane
Application for prior notification of agricultural development - proposed building
No objection
Decisions
ERE/0113/008 Trent Lock Golf Centre
Creation of an adventure golf centre
Approved with conditions

43/13: Risk Assessment.
The risk Assessment document has been re assessed and found to be in order with no alterations, or additions required.

44/13 Reports of the Sub Committees:
1: Communications. A meeting is to be held on the 2nd April at the Womens Institute
2: Community Improvements: No meeting
3: Xmas lights Committee: No meeting
4: Executive Meeting. No meeting

45/13: Chairman's Announcements

The next meeting will be held on the 23rd April At the Community Hall

The meeting closed at 8.00pm
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MINUTES OF THE SAWLEY PARISH COUNCIL MEETING, HELD ON TUESDAY 26th FEBRUARY 2013. AT THE METHODIST CHURCH HALL, TAMWORTH RD, SAWLEY

Present: Cllrs O Llewellyn (Chairman), R Woollford, D Walton, J. Hay Heddle, T Beard, R Allen, Mrs R Allen, B Knight, J Hemsley

Members of the public: Nil

14/13: Apologies: Cllr Mrs J Bartlett

15/13: Variation in Order: There were no variations to the order of business on the agenda.

16/13: Declaration of members Interest: Cllr D Walton. Member of EBC planning Committee

17/13: To determine which items if any from Part 1 of the Agenda should be taken with
the public excluded. - No items were deemed confidential.

18/13: Open session. (30 min)
The Chairman invited the following to speak and stated that this is the only time during the meeting that the public may make comments, or give information to the meeting unless by invitation.

County Council Report: No report

Police Report:
Crime figures had reduced year on year by 7
P.C.S.O. Paul Boss Informed members that he was leaving Sawley and moving to a new area. He also mentioned that he was not being replaced. The clerk was requested to write to the new Police Commissioner expressing their concern over this.
The Parish Council members unanimously expressed their thanks to P.C.S.O Boss for all the hard work and effort he had put into policing Sawley.

Public matters :
None

19/13: The minutes of the previous meeting, held 22nd January 2013, were accepted as a true and accurate record

20/13: Report of the Clerk.
1) Public matters raised from previous meeting
a) Speed reminders on Draycott Rd. Cllr Mrs C Pidgeon was to follow up The clerk informed members that they are using a portable speed sign reminder
b) Dog excrement. Cllr Mrs C Pidgeon was to follow up

2) Correspondence:
a) Attachment to Street Lighting. The clerk is in the process of following this up and will report back when the results have been collated
b) Mark Williams. Music event, Community Hall, 9th March. Cancelled
.
3) General Correspondence (for information only)
a) High Speed Train Two
b) Diversionary activities & Community events

4) DALC circulated
2/2013. 3/2013. 4/2013
Play Area Inspection 2013
Derbyshire Lives through the World Wars
21/13: Accounts: The following payments and receipts were presented and accepted by all members
PAYMENTS: £
618-619.Clerks salary + Tax 250.68
620. A. Tetley (Lakeside attendant) 80.00
621. Premier Landscaping 94.75
622. Mr Christmas Tree 132.00

RECEIPTS: £
Bank Interest 0.89

22/13: Localism Act 2012 - Code of Conduct - Dispensations to Council members
1) Acceptance of above. This was duly accepted by all members present
2) "RESOLVE that the Council delegates the power to grant dispensations to the Clerk. The power rests with the relevant authority under section 33(1) of the Localism Act 2011 and the basis is set out under
section 33(2). "

23/13: Lakeside
1) Maintenance Contracts: Three quotes had been sought and received. Premier Landscaping, Horizon Landscaping and The Dirty Wellies Gardening Company. After a long discussion and one failed vote it was agreed that, before any decision be made, the Clerk should clarify how their visit schedule compared. This would then ensure a fair comparison when looking at costs
2) It was also agreed that the grass on one of the raised beds at the War Memorial be replaced with decorative gravel
3) Proposal for gates off Anstee Rd. This is to allow access for larger mowers onto the park. It was agreed to accept the Horizon Landscapes quote and have the galvanised gates made and fitted

24/13: Jubilee Benches
Although the clerk has continued to follow this up, as yet the two remaining benches have not been fitted. Cllr D Walton reported that Cllr Jo Bonner was unwell and that he would follow this up.

25/13: Trees Tamworth Rd. Short report by Cllr T Beard
Although he has had several meetings and conversation with those concerned, so far, there has been no movement on this, by either D.C.C. or E.B.C. with both still disclaiming ownership. Cllr Beard said he will continue with this until it is resolved

26/13: Parish Council Meetings. Venue for next meeting
This will be at the Community Hall Draycott Rd

27/13: Planning:
New
ERE/0113/008. Trent Lock Golf Cent. Creation of an adventure golf centr
No objection
Decisions
None

28/13: Reports of the Sub Committees:
1: Communications. Meeting arranged for April 2nd at the W.I
2: Community Improvements: No meeting
3: Xmas lights Committee: No Meeting
4: Executive Meeting. No Meeting

29/13: Chairman's Announcements
There were no announcements, apart from the date of the next meeting which will be held on the 26th March

The meeting closed at 8.42pm

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MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY, ON TUESDAY 22nd JANUARY 2013

Present: Cllrs O Llewellyn (Chairman), R Woollford, J. Hay Heddle, T Beard, R Allen, Mrs R Allen, G Daxer, Mrs J Bartlett, B Knight

Members of the public: 2

1/13: Apologies: Cllrs. D Walton,

2/13: Declaration of Members Interest: None,

3/13 Open Session:
The Chairman invited the following to speak for the next 30 minutes and stated that this was the only time during the meeting that the public could make comments on any item on the agenda or give information to the meeting unless by invitation.

County Council Report: Cllr Mrs C Pidgeon.

1) Cllr Mrs Pidgeon informed members that she had put an application for funds to help the Parish Council in improvements to Lakeside Park. The members expressed their thanks
2) A general report was given of the activities of the Councillor since the previous meeting

Police Report:
Unable to attend but gave the following report the clerk.
Month on Month reported crime figures dropped by 17
Year on Year crime figures dropped by 306

Public Matters:
1) A question was asked about the speed reminders in Draycott Rd that seem to have disappeared. Cllr C Pidgeon to follow up.
2) The amount of dog excrement on the pavements. It was suggested that the clerk write to the Schools asking them to remind parents, who walk their dogs to school, along with the children, clean up after them. Cllr C Pidgeon also offered to help distribute letters, written by the Parish Council, to all households, urging them to help in this matter.

4/13: The minutes of the previous meeting, held 4th December 2012, were accepted as a true and accurate record

5/13: Report of the Clerk.
1) Matters raised from previous meeting
None

2) Correspondence:
a) Long Eaton and South Community Forum 13th February 2013
b) Letter from W.I.

3) General Correspondence (for information only)
a) Giving Parish & Town Councils a voice in Localism (e-mail)
b) "Soul Council" 5piece band, at Community Hall 9th March (e-mail)
c)Erewash Smarter Choices Plan Consultation (e-mail)
d) Clerks & Councils Direct (Magazine)

4) DALC circulated
47/2012. 01/2013

6/13: Accounts: Presentation of the following payments and receipts
PAYMENTS: £
611-612.Clerks salary + Tax 355.53
613. Sawley Community Association 36.00
614. A. Tetley (Lakeside attendant) 80.00
615. Leisurelites (Xmas) 3906.00
616. P Prentice. (W.M.Maint) 60.00
617. Erewash Borough Council (Jubilee Bench) 1120.69
S/O. Derbyshire County Council (Lakeside) 50.00

RECEIPTS: £
Bank Interest 1.22

7/13: Presentation of Year Accounts to date and Budget update
These were presented and accepted by all members present

8/13: Planning. There were no comments on the following
New
None

Decisions
ERE/0712/0036 114 Draycott Road
First floor side extension and single storey rear extension.
Refused
ERE/1012/0016 37 Reedman Road
First Floor Rear Extension.
Approved with conditions
ERE1012/0034 White Lion, 352 Tamworth Road
Erection of detached building at rear for use as a micro-brewery
Approved with conditions
ERE/1112/0020 55 Northfield Avenue
Single storey side/rear extension
Approved with conditions

9/13: Lakeside
1) Car Park. The clerk informed the members that an offer had been made to improve the surface of the car park if the Parish would provide the materials. D.C.C. Cllr Mrs C Pidgeon has agreed to apply from her funding to help with this
2) Land behind Co-op. The Work here has now been completed and adds an extra perspective to the Park. A suggestion was made that, as there is a hard base within the area, a picnic bench/seat be placed there. D.C.C. Cllr Mrs C Pidgeon has agreed to apply for funding to help with this

10/13: Jubilee Benches.
As yet the remaining two have not been fitted

11/13: Borough/Parish Forum meeting feedback. Cllr R Allen
Report handed out. There was a lengthy discussion on the problem with who has responsibility for the long hedge on Tamworth Rd. It was agreed that the clerk should contact Phillip Wright, who had agreed to follow this matter

12/13: Parish Council Meetings. Venue for next meeting
It was noted that the next meeting will be held at the Methodist Church Hall Tamworth Rd/Victoria St

13/13: Reports of the Sub Committees:
1: Communications. Arrange meeting. The clerk to find out availability of venues
2: Community Improvements: No meeting
3: Xmas lights Committee: Meeting
4: Executive Meeting. Meeting

The meeting closed at 8.20pm

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Next meeting 26th February. Methodist Church Hall Tamworth Rd/Victoria St

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MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 4th DECEMBER 2012

Present: Cllrs O Llewellyn (Chairman), R Woollford, D Walton, J. Hay Heddle, T Beard, R Allen, Mrs R Allen, G Daxer

Members of the public: 1

115/12: Apologies: Cllrs. Mrs J Bartlett

116/12: Declaration of Members Interest: Cllr D Walton. Member of EBC Planning Committee,

117/12 Open Session:
The Chairman invited the following to speak for the next 30 minutes and stated that this was the only time during the meeting that the public could make comments on any item on the agenda or give information to the meeting unless by invitation.

County Council Report: No report

Police Report: P.C. C Grey
Reported that the crime figures, month on month, had fallen by 64 and year on year by 303

Public Matters:
None

118/12: The minutes of the previous meeting, held 23rd October 2012, were accepted as a true and accurate record

119/12: Report of the Clerk.
1) Matters raised from previous meeting
a) Tarmac on Haddon Way Park Below standard. Cllr Walton
b) Parking on Pavements. The clerk informed members that the Police have been informed. However, the parking is not classed as illegal.

2) Correspondence:
E-mail from Resident re hedge on Tamworth Rd. see 127/12

3) General Correspondence (for information only)
a) Draft Erewash Economic Development Strategy
b) Notification of Submission of Rushcliffe Core Strategy
c) The Playing Field. Magazine
d) Town/Parish Snow Warden Scheme
e) Nottinghamshire & Nottingham Waste Core Strategy - Schedule of Proposed Changes

4) DALC circulated
43- 44 - 45 - 46/2012

120/12: Accounts: The following payments and receipts were presented and accepred by all members present
PAYMENTS:
602. Sawley Women's Institute 18.00
603. Frosts Plant Centre 489.92
604. Sawley Women's Institute 18.00
605-606.Clerks salary + Tax x2 865.28
607. Sawley Community Association 36.00
608. A. Tetley (Lakeside attendant) x2 160.00
609. Fatsounds 96.00
610. Premier Landscaping 320.00

RECEIPTS: £
Bank Interest -

121/12: Presentation of Accounts and Budget update These had been presented and discussed at the Executive meeting, which recommended their acceptance to the Parish Council. The recommendation was accepted by all members present and the accounts duly signed off. The Clerk also gave an update of the Precept budget and remaining, available, funds

122/12: Precept for 2013
This had been discussed at the Executive meeting, at which it was agreed that the precept, due to changes within the precept accounting, should be increased by £1,000, to £13500. It was put to the members for their acceptance. This was proposed by Cllr R Allen, seconded by Cllr D Walton and accepted by all members present

123/12: Planning.
New
ERE/1012/0016 37 Reedman Road
First Floor Rear Extension.
No objection
ERE1012/0034 White Lion, 352 Tamworth Road
Erection of detached building at rear for use as a micro-brewery
No objection
ERE/1112/0020 55 Northfield Avenue
Single storey side/rear extension
No objection
Decisions
ERE/0812/0030 1 Mikado Road
Erection of a detached garage at the rear. Provision of a wall to part side boundary and alteration to existing brick pier.
Approved with conditions
ERE/0812/0036 2 Clifford Close
Erection of rear conservatory
Refused
ERE/0812/0050 Land south of 18 Mannion Crescent
Erection of two storey 2 bedroom dwelling
Refused
ERE/0812/0052 68-70 Wilmot Street
Conversion of 2 ground floor retail units into 3 x one bedroom apartments
Approved with conditions
ERE/0912/0040 Former Lion & Dragon, Wilmot Street
Demolition of public house and erection of 1 detached and 8 semi-detached dwellings.
Approved with conditions
ERE/0912/0045 26 Weston Crescent
Erection of 2 storey side extension and relocation of vehicular access. Resubmission of ERE/0412/0015.
Approved with conditions

124/12: Xmas Lights
1) Lights. The Clerk has been assured that these will all be in place in time for the switch on. The clerk also informed members that the Co-op have now fitted power to their shop for the lights to be connected
2) Lights Switch on. The painting competition to choose the young person who will switch on the lights has taken place. Winner to be announced on the night. This will all take place tomorrow evening, Wednersday 5th December

125/12: Lakeside
1) Xmas tree. This has now been planted
2) Land behind Co-op. Whereas All agreement had been reached with D.C.C. over this . The clerk has been informed that D.C.C. does not actually own this plot of land. However, they will investigate this with the help of the Land Registry and will keep the members informed accordingly
3) Bulb Planting. Due to adverse weather condition this was postponed.

126/12: Cllr J. Hay Heddle. Complaint
This follows reports of adverse comments that had been made at an E.B.C. meeting. Cllr J Hay-Heddle proposed that a letter be sent to the relevant people reminding them of the care they should take in the comments they make. This was seconded by Cllr R Allen and with a vote of 6 fo, 1 against and 1 abstention it was agreed that this should be done.

127/12: Remembrance Sunday Feedback
It was agreed that this went gone well, with an excellent attendance. There were small points raised that will ensure an even smother event next year. These will be discussed at the next sub-committee meeting

128/12: Jubilee Benches
It has now been arranged as to where the three Jubilee seats, given by E.B.C. are to be placed. One on Lakeside playing field, one close to the Railway Bridge and the other close to the War Memorial.

129/12: Hedge, Tamworth Rd.
Following previous discussion re the reducing of the height of this hedge and the recommendation of consultation with the residents on the Service Rd. Before consultations took place it was thought advisable to ensure that the funds were available by the relevant Council to carry out this work. The clerk informed members that at this moment in time both Erewash Borough Council and Derbyshire County Council are denying ownership and that, until this is decided no further action can be taken. However, it was agreed that the Parish Council should continue to pursue this until a resolution has een achieved.

130/12: Parish Council Meetings, future venues discussion
The Clerk had been requested to look at other venues for the Parish Council meeting on a cost saving exercise. It was reported that a local Methodist Hall was available at a lower cost, with all the facilities required. It was agreed that the February meeting should be held there to assess its suitability.

131/12: Reports of the Sub Committees:
1: Communications. Dates for a meeting will be circulated early in January
2: Community Improvements: No meeting
3: Xmas lights Committee: Meeting held 13th November 2012
4: Executive Meeting. Meeting held 20th November 2012

The meeting closed at 8.40pm
--------------------------------------

Next meeting 22nd January

___________________________________________________________________________________________________________________________________________________

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 23rd OCTOBER 2012

Present: Cllrs O Llewellyn (Chairman), R Woollford, R Knight, D Walton, J. Hay Heddle. J Hemsley, T Beard, Mrs J Bartlett

Members of the public: 4

90/12: Apologies: Cllrs. R Allen, Mrs R Allen,

91/12: Declaration of Members Interest: Cllr D Walton. Member of EBC Planning Committee,

92/12 Open Session:
The Chairman invited the following to speak for the next 30 minutes and stated that this was the only time during the meeting that the public could make comments on any item on the agenda or give information to the meeting unless by invitation.

County Council Report: No report

Police Report: No report

Public matters :
1) Tarmac laid on Haddon Way is below standard. Cllr D Walton to follow up
2) The parking on pavements is still causing problems. Clerk to contact Police again

106/12: The minutes of the previous meeting, held on the 25th September 2012, were accepted as a true and accurate record

107/12: Report of the Clerk.
1) Matters raised from previous meeting
Rubbish Bin vandalised on Draycott Rd Park. Cllr D Walton. This has been followed up

2) Correspondence:
1) e-mail from resident re possibility of creating community leaflet/newsletter. It was agreed that a meeting of the communications sub-committee should be arranged to discuss this
2) e-mail response to request for hedge cutting on Tamworth Rd.

3) General Correspondence (for information only)
Consultation for Derbyshire's Right of Way Improvement Plan Draft Statement
Town/Parish Council Snow Warden Scheme
Supporting our local trades
Nottinghamshire and Nottingham Waste Core Strategy - Schedule for changes

4) DALC
42- 43/2012. General
ACRE Launches Community Buildings Campaign

107/12: Accounts: The following payments and receipts were presented and accepted by all members present
PAYMENTS: £
590/591.Clerks salary + Tax 244.75
592. Sawley Community Association 36.00
593. A. Tetley (Lakeside attendant) 80.00
594. Premier Landscaping 1115.00
595. Mr C Lowe (Loweland Trees) 75.00

RECEIPTS: £
Bank Interest 1.87
Girl Guides 50.00

108/12: Planning. There were no comments on the following
New
ERE/0912/0040 Former Lion & Dragon, Wilmot Street
Demolition of public house and erection of 1 detached and 8 semi-detached dwellings.
No objection
ERE/0912/0045 26 Weston Crescent
Erection of 2 storey side extension and relocation of vehicular access. Resubmission of ERE/0412/0015.
No objection
Decisions
ERE/0712/0059 6 Clarke Drive
Certificate of lawfulness for a proposed development for the provision of a pitched roof to an existing flat roof.
Refused
CD/0812/50 Sawley Infants School
Erection of small extension
No objection by EBC (DCC determination)

109/12: Xmas Lights
1) Lights. It was agreed that the lights should be fitted as per Leisurelites letter. With regards to the power from the Co-op this will be decided, by them on the 12th November, until that decision is received no lights will be erected in that area.
2) Lights Switch on A sub-committee meeting to discuss this has been arranged for 6th November

110/12: Lakeside
1) Jubilee Bench. This has now been fixed in place
2) Land behind the Co-op. Although this was offered to the Parish Council it was felt that as no financial help for clearing the area was forthcoming from D.C.C the Parish Council was not in a position to take this on
3) Xmas Tree. This is to be planted on 3rd November. However there was a long discussion as to where it is to be placed. There was eventual agreement that a site meeting should be held tomorrow evening
4) It was stated that the maintenance contract, for both Lakeside and Draycott Rd Garden should be put out for tender. This was no reflection on the current contractor, but to comply with the Councils regulations

112/12: Land Adjacent to 5 Roosevelt Av. It was agreed that as this land is owned by, as yet, someone unknown the Parish Council is not in apposition, either legally or financially to take responsibility for this. It was noted however, that both D.C.C. and E.B.C are looking at the matter

113/12 Amplification of meetings. No movement

114/12: Remembrance Sunday. A sub-committee- meeting has been arranged for 30th October

115/12: Executive meeting. A meeting has been called for 20th November

Reports of the Sub Committees:
1: Communications. No meeting
2: Community Improvements: No meeting
3: Executive Meeting. No meeting

The meeting closed at 8.44pm
--------------------------------------

Next meeting 4th December

______________________________________________________________________________________________________________________________________________________

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 25th SEPTEMBER 2012

Present: Cllrs O Llewellyn (Chairman), R Woollford, R Knight, R Allen, D Walton, Mrs R Allen, G Daxer, J. Hay Heddle. J Hemsley,

Members of the public: 5

90/12: Apologies: Cllr. T Beard

91/12: Declaration of Members Interest: Cllr D Walton. Member of EBC Planning Committee, Cllr J Hemsley, Personal & Prejudicial Interest. Owns property under planning application, 2 Clifford Close

County Council Report: Cllr C Pidgeon reported on the following.
1) Pavement issues. Has requested a schedule of when work is to be carried out. reported that no immediate work is planned to lack of finance.
2) Whereas the proposed boundary changes will affect parts of Sawley; the Parish of Sawley will not change.

Police Report: None

Public matters : None

93/12: The minutes of the previous meeting, held 24th July 2012, were duly accepted as a true and accurate record

94/12: Report of the Clerk.
1) Matters raised from previous meeting
Rubbish Bin vandalised on Draycott Rd Park. Cllr D Walton It wa reported that this had not been retified. Cllr Walton to follow up

2) Correspondence:
a) Council Tax Support Consultation. A copy of this had been circulated to all members
b) Consultation for Derbyshire right of way improvement. . A copy of this had been circulated to all members.
c) Cllr Mrs J Bartlett has been successfully nominated as a non voting PC representative on the new Standards Committee for Erewash Borough Council.
d) Concurrent Function. The clerk has been informed that the concurrent function will remain unaltered for the forthcoming year
e) Appointment of external Auditor

3) General Correspondence (for information only)
a) Police Independent members
b) Winter maintenance
c) Safer Derbyshire (magazine)
d) The playing Field (magazine)
e) Clerks & Council Direct (magazine)
f) Town/Parish Snow Warden Scheme

4) DALC
36, 37, 38, 40, 41/2012. Various.
39/2012. Code of Conduct.
Annual Report

95/12: Accounts: The following payments and receipts were presented and duly accepted by all members present
PAYMENTS: £
590/591.Clerks salary + Tax 666.45
592. Sawley Community Association 36.00
593. A. Tetley (Lakeside attendant) x2 160.00
594. Premier Landscaping 472.50
595. Audit Commission. 162.00

RECEIPTS: £
Bank Interest 3.91

96/12: Report of external Auditor
The clerk reported that the external audit sheets had been returned with no comments attached

97/12: Planning. There were no comments on the following
New
ERE/0712/0036 114 Draycott Road
First floor side extension and single storey rear extension.
No objection
ERE/0712/0059 6 Clarke Drive
Certificate of lawfulness for a proposed development for the provision of a pitched roof to an existing flat roof.
No objection
ERE/0812/0030 1 Mikado Road
Erection of a detached garage at the rear. Provision of a wall to part side boundary and alteration to existing brick pier.
No objection
CD/0812/50 Sawley Infants School
Erection of small extension
No objection
ERE/0812/0036 2 Clifford Close
Erection of rear conservatory
No objection
ERE/0812/0050 Land south of 18 Mannion Crescent
Erection of two storey 2 bedroom dwelling
No objection
ERE/0812/0052 68-70 Wilmot Street
Conversion of 2 ground floor retail units into 3 x one bedroom apartments
No objection
ERE/0812/1304 Bothe Hall Tamworth Road
Removal of Horse Chestnut Tree
Withdrawn

Decisions
ERE/0512/0057 360 Tamworth Road
Single storey side and rear extensions with garage conversion.
Approved with conditions

98/12: Xmas Lights
1) Lights. The Clerk informed the members that whereas the Co-op had reported that they had now fitted power for the lights, this was not the case and, as yet, had no confirmation that this will be done. If this power is not available then the lights by Lakeside Park and the newly planted Xmas Tree will not be present
2) Lights Switch on. This is to take on the 5th December. It was agreed that a sub-committee meeting should be held to discuss the arrangements for this event. The Clerk was requested to find and available time and venue.

99/12: Hedges.
1) the work on the one outside the School on Draycott Rd has now been completed

100/12: Lakeside
1) Jubilee Bench. This bench has still not been fitted. The Clerk is following this up
2) Land behind the Co-op. This area of land has proved difficult in locating ownership. However, the clerk informed members that this should be confirmed by the next meeting.

101/12: Amplification of meetings.
This follows feedback that some members of the public and councilors, have difficulty hearing each other speaking. It was agreed that the clerk should look at the possibility of microphones' being installed

102/12: Remembrance Sunday.
It was agreed that a sub-committee meeting should be held to discuss the arrangements for this event. The Clerk was requested to find and available time and venue.

103/12: Borough and Parish Forum Feedback. Cllr R Allen
A meeting had been held on the previous day at which the following were the main points
1) There had been a presentation by VillageGames on creating activities in villages
2) A question had been raised on the future of Bus Passes
3) Whereas a decision had been made on Concurrent function, this has now gone back to committee for further scrutiny.
4) Planning issues were also raised
5) The next meeting of this Forum will take place on the 17th December.

104/12: Reports of the Sub Committees:
1: Communications. No meeting
2: Community Improvements: No meeting
3: Executive Meeting. No meeting

The meeting closed at 8,28pm

Cllrs Mrs R Allen, R Allen entered their apologies for the following meeting
--------------------------------------

Next meeting 23rd October

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 24th JULY 2012

Present: Cllrs O Llewellyn (Chairman), R Woollford, R Knight, R Allen, D Walton, Mrs R Allen, G Daxer, J. Hay Heddle.

Members of the public: 9

61/12: Apologies: Cllr. Mrs J Bartlett,

62/12: Declaration of Members Interest: Cllr D Walton sits on EBC planning Committee

63/12: Open Session:
The Chairman invited the following to speak for the next 30 minutes and stated that this was the only time during the meeting that the public could make comments on any item on the agenda or give information to the meeting unless by invitation.

County Council Report: None

Police Report: None

Public matters :
1) Rubbish bin vandalised on Draycott Rd Park Cllr Walton to follow up

77/12: The minutes of the previous meeting, held 26th June 2012, were accepted as a true and accurate record

78/12: Report of the Clerk.
1) Matters raised from previous meeting
1) The Gully outside of the School, on Draycott Rd need emptying. Cllr D Walton agreed to follow this up. This has now been done
2) Rubbish not being emptied. Cllr D Walton agreed to follow this up. This has now been rectified
3) Vehicle parking on pavement on the corner of Twyford Rd and Hilton Close. Clerk to inform Police. This was reported and not seen as a problem
4) Condition of Garden Plot between Tamworth Rd and Fairfield Crescent. Cllr D Walton agreed to follow this up. This has now been done
5) Speed reminder on the bridges is still not working. It was reported that D>C>C have said they can not afford any action
6) Restricted bridge height reminder not working. It was reported that D>C>C have said they can not afford any action
7) Following repairs etc on Tamworth Rd The Drain outside of the Shaftsbury Club on Tamworth Rd is higher than the Rd, Thus the water is unable to drain away. No feedback

2) Correspondence:
1) Community Clean Up
2) Parish Council Nominations for Standards Committee. It was agreed that Cllr Mrs J Bartlett bee nominated by Sawley Parish Council
3) Suggested Gate for Lakeside Park. It was agreed that at this time the Parish could not justify the cost

3) General Correspondence (for information only)
1) Dog Control orders 2
2) Repairs to War Memorials
3) Community Small Grant
4) MACCA. Summer Holiday Activity Programme
5) Derbyshire County Council excellence in the community Awards

4) DALC
30/2012. General
31/2012. NALC Template Code of Conduct
32/2012. Planning +
33/2012. NALC consultation for localising Funding
34/2012. NALC Template Code of Conduct. Tevised

79/12: Accounts: The following accounts and receipts were presented and and accepted by all members present
PAYMENTS: £
585/586.Clerks salary + Tax 245.55
587. Sawley Community Association 36.00
588. A. Tetley (Lakeside attendant) 80.00
589. Premier Landscaping 750.00

RECEIPTS: £
Bank Interest 1.76
D.C.C 1500.00
Receipts' from Jubilee 122.32

80/12: Presentation of Quarterly Accounts :
A presentation was made, by the Clerk of the full quarterly accounts. These were accepted by all members present. The Chairman, thanked the Clerk for both the way that the accounts were presented and kept

81/12: Planning. There were no comments on the following
New Applications
ERE/0712/0002 73 Victoria Street
Erection of two storey side extension with part single storey front and part single storey rear extensions.
No objection. Some concern with possible over development.
Decisions
None

82/12: New Standards Regime- Code of Conduct
It was agreed, by all members present, after a proposal by Cllr G Daxer, seconded by Cllr R Allen, that Sawley Parish Council accept the LGA code of conduct and that the Monitoring officer be advised accordingly

83/12: Xmas
1) Lights. The clerk has had a meeting with the contractor to look at the light situation. They will forward on a report ASAP. The clerk has also written to the Co-operative H.Q to ask about their intention with regards to power in there shop, from which to feed the lights
2) Lights Switch on. It was agreed that a su-committee meeting should be held to organise this

84/12: Hedges.
1) Draycott Rd School Hedge. It was agreed that Sawley Parish Council should arrange to have this cut
2) Tamworth Rd Hedge. The Clerk has had a meeting, with a representative from E.B.C. to discuss this. Their suggestion was to cut it down to 5foot and then let it grow to 8foot. The members felt that maybe this was a little drastic and that the residents, on the service Rd are contacted before any work is carried out, as they would be the most affected.

85/12: Lakeside
1) Jubilee Bench. This will be fitted in early August
2) Land behind the Co-op. There are problems within this area. However before any action can be taken ownership must be established. The clerk is following this up

86/12: Jubilee Benches. Erewash Borough Council
It has been agreed that Sawley be given 4 benches. 1x Railway Station 1x Haddon Way Park 2x Lakeside Park

87/12: Women's Institute Bench.
It was agreed that, should the Women's Institute, in Sawley, cease to exist, the Sawley Parish Council will take responsibility for the upkeep of this bench, on condition that it is not a wooden one.

88/12: Borough and Parish Forum Feedback
1) Cllr R Allen had been elected as Chairman for the forthcoming Year
2) The main subject was that of the proposed Code of Conduct
3) It was stated that a decision, in regards to Concurrent Function will have been made efore the next meeting, which will be held on 24th September 2012

89/12: Reports of the Sub Committees:
1: Communications. No meeting
2: Community Improvements: No meeting
3: Executive Meeting. No meeting

The meeting closed at 8.30pm

--------------------------------------

Next meeting 25th September

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 26th JUNE 2012

Present: Cllrs O Llewellyn (Chairman), R Woollford, R Knight, R Allen, Mrs J Bartlett, D Walton, T Beard, J.

Members of the public: 2

61/12: Apologies: Cllrs. Mrs R Allen, G Daxer, J. Hay Heddle

62/12: Declaration of Members Interest: Cllr D Walton sits on EBC planning Committee

County Council Report:

Police Report: Apologies sent along with the following.
Crime figures. Month on month - 61
Year on Year - 131

Public Matters:
1) The hedge on Draycott Rd needs attention. It was agreed that this should be placed onto next months agenda
2) The Gully outside of the School, on Draycott Rd need emptying. Cllr D Walton agreed to follow this up.
3) Rubbish not being emptied. Cllr D Walton agreed to follow this up.
4) Vehicle parking on pavement on the corner of Twyford Rd and Hilton Close. Clerk to inform Police
5) Condition of Garden Plot between Tamworth Rd and Fairfield Crescent. Cllr D Walton agreed to follow this up.
6) Speed reminder on the bridges is still not working
7) Restricted bridge height reminder not working
8) Following repairs etc on Tamworth Rd The Drain outside of the Shaftsbury Club on Tamworth Rd is higher than the Rd, Thus the water is unable to drain away

64/12: The minutes of the previous meeting, held 22nd May 2012, were duly accepted as a true and accurate record

65/12: Report of the Clerk.
1) Matters raised from previous meeting
None

2) Correspondence:
a) Complaint re hedges. This was in relation to the trees on Tamworth Rd and has been put in hand by the Clerk
b) Borough & Parish Councils' Forum Wednesday 11 July
c) Dog Control Orders
d) Standards Code of Conduct (see 68/12)

.3) General Correspondence (for information only)
a) Cabinet Report for New Youth Offer on Line
b) North West Leicestershire Core Strategy

4) DALC:
22/2012. Various
23/2012.Neighbourhood Plans
24/2012, Freedom of Information
25/2012.The Localism Act
26,2012.Training Courses
27/2012. New Standards Regime
28/2012. New Chief Officer
29/2012. DALC President
66/12: Accounts: The following payments and receipts were presented and accepted by all members present
PAYMENTS: £
580/581.Clerks salary + Tax 721.35
582. Sawley Community Association 136.00
583. A. Tetley (Lakeside attendant) 80

RECEIPTS: £
Bank Interest Nil

67/12: Planning.
New Applications
ERE/0512/0057 360 Tamworth Road
Single storey side and rear extensions with garage conversion
Objection - lack of replacement off-street parking

Decisions
ERE/0312/0029 Harrington Arms, 392 Tamworth Road
Retention of existing external alterations, including new access gates and new external floor services (revised scheme). Resubmission of ERE/0112/0029.
Approved with conditions
ERE/0412/0006 Trent Lock Golf Club
Erection of extension to the front to create locker rooms.
Approved with conditions
ERE/0412/0010 31 Weston Crescent
Single storey rear extension, first floor side extension, alterations to existing attached garage, part garage conversion and front extension
Approved with conditions
ERE/0412/0015 26 Weston Crescent
Two storey side extension
Approved with conditions

68/12: New Standards Regime- Code of Conduct.
A decision on this was postponed until the July meeting to give the Councilores time to digest the recommendation from NALC

69/12: Retirement of Brian Wood Chief Officer DALC
It was agreed that the Chairman would make a donation of £50 towards a leaving present and a letter of thanks be included

70/12: Cheque received from Derbyshire County Council, Via Cllr Cheryl Pidgeon.
A Cheque has been received from the above for the following. 1) Band cost for the Jubilee dance, 2) Jubilee bench for Lakeside Park 3) Help towards a Jubilee Tree for Lakeside Park.
The Parish Council wished to place on record its thanks to both of the above for this donation

71/12: Jubilee Dance & BQ
1) Feedback. Although the evening went well, there was disappointment at the low turnout. A vote of thanks was given to Cllr D Walton for his work on the BBQ and EBC cllr Jo Bonam for her time and effort in providing, free of charge, all the advertising material.
2) Accounts. When income and expenditure was taken into account the total cost to the Parish was £147.88

72/12: Lakeside
1) Jubilee Bench. With the donation from Derbyshire County Council it was agreed that a bench be ordered from Erewash Borough Council Who would both supply and fit at the agreed price
2) Jubilee Tree. It was agreed that all remaining money from DCC would be put towards the Tree. It was accepted that this may not be planted before October

73/12:Reports of the Sub Committees:
1: Communications. No meeting
2: Community Improvements: No meeting
3: Executive Meeting. No meeting

Close
--------------------------------------

Next meeting 24th July

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