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SCROLL DOWN FOR PREVIOUS MINUTES Including end of year 07/8Chairmans Report

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 22nd JULY 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), R Allen, D Watson, B Knight, T Beard., Mrs Allen, Mrs J Bartlett, G Daxer, R Woollford.

Derbyshire County Council: Cllr B Camm

Constabulary. Nil

Members of the public: 3

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D.C.C. report: Cllr Camm reported on the following.

1) Speeding on Draycott Rd. It has been agreed that a speed warning lighting system will be fitted once the actual location has been decided upon.
2) Speeding on Lock Lane. Action is to be taken
3) The repair work in Hey St has not yet been started, he is to follow up

Constabulary: None

Matters raised in public participation:

1) The drains on either side of the extended pavement, outside of the School, have not been cleaned out; consequently they are filling with water when it rains. This also applies to the car park by the Community Hall. The clerk was asked to write and also request that he be informed when the work has been competed.

357/08: Apologies: Cllr J Hay Heddle,

358/08: Disclosure of interest: None

359/08: The minutes the previous meeting held 24th June 2008 were confirmed and accepted as a true and accurate record

360/08: Report of the Clerk:

2) Matters raised from last meeting.

a) Hedge on Draycott Rd. The clerk reported that his has now been attended to

2) Communication received

a) A letter had from Mr Mann re lighting at Melbourne court in which he asked if there was any help the P.C could give in his request for extra lighting in this area. This is being followed up by Cllr Allen. The clerk was also requested to write to the relevant authorities
b) Community Flood Fair. The clerk was requested to inform them that the P.C is interested and to ask for further information
c) Borough Parish Forum 8th October

3) General Correspondence (for information only)

a) Leicestershire Minerals development strategy document
b) Derbyshire County Council Excellence on the Community awards 2008
c) b-line magazine

4) DALC

24/2008 Fly Tipping. 25/2008 Clerks Info. 26/2008 Stakeholder code of conduct
27/2008 Empowerment. 28/2008 DALC President. 29/2008 Corporative Manslaughter.
30/2008. Clerks Info. 31/2008. The power of well being.

361/08: Accounts: The following accounts were duly accepted and signed off

PAYMENTS: £

Clerks salary (incl postage) 188.68
Inland Revenue 47.17
Sawley Community Association 30.00
The Police Revolutions Project Trust 250.00
(The above replaces cheque 328 dated 24.6.08)
P Prentice (garden maintenance) 50.00

RECIEPTS: £

Bank Interest 35.84

362/08: A Presentation of the Bank Reconciliation was made by the Clerk and with all members present, agreeing that they should be accepted, were duly signed off by the Chairman.

363/08: Planning.
There were no comments on the following

Applications
ERE/0608/0064. 17 Fairfield Crescent. Retrospective application to retain boundary fence to front and rear of property.

Decisions
ERE/0508/0012. 469 Tamworth Rd. Erection of steel shutters etc. Permission granted

364/08: Reports of the Sub Committees:

1: Communications. No Meeting

2: Community & Youth Improvements: No Meeting

3: Executive Meeting. No meeting

365/08 Outside bodies report: None

The meeting closed at 8.05pm

Next meeting 23rd September

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 24th JUNE 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), R Allen, D Watson, J Hemsley Cllr B Knight, T Beard., J Hay Heddle

Derbyshire County Council: Cllr B Camm

Constabulary:

Members of the public: 3

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D.C.C. report: Cllr Camm reported on the following.

1) Harrington St. A request has been submitted for an access only sign to be erected. This is expected to be accepted by the Highways Authority. The only concern expressed was in regard to enforcement.
2) Hey St. A one way system is now under consideration by the Highways Authority.
3) An illuminated 30-mile an hour reminder sign for Draycott Rd is under consideration by the Highways Authority.
4) Speeding on Lock Lane is becoming a real concern and he is to keep a close eye on the situation
5) A question was asked of him in regards to the repairs in Hey Street. He informed the members that he was surprised that it had not been done and would look into it

Constabulary

P.C. Day had sent his apologies via the clerk and had asked him to report the following
1) Crime figures for the pats year have shown a drop from 101 to 65
2) 2 new PCSO are due to start within the next two weeks.

Matters raised in public participation:

1) The Hedge on Draycott Rd. See under Communications

357/08: Apologies: Cllr Mrs J Bartlett, G Daxer, Mrs R Allen, R Woollford.

358/08: Disclosure of interest None

359/08: The minutes of the previous meeting held 27th May 2008 were accepted as a true and accurate record

360/08: Report of the Clerk:

1) Matters raised from last meeting.

None

2) Communication received

a) Lakeside playing field. A letter has been received stating the Department of Education has agreed to its change of use and it is now in the hands of D.C.Cb) Hedge, Draycott Rd, outside of the School. This had been reported as being overgrown. The Clerk had reported this and been informed that as soon as the nesting season is finished they will look at it. However it was decided that the hedge should have a deep cut back and Cllr R Allen is to follow this up
b) 3) General Correspondence (for information only)

a) South East Derbyshire Local Accessibility Strategy - Issues and Opions Consultation

4) DALC

22/2008. CILCA training

361/08: Accounts: The following payments and receipts were duly accepted and signed off :

PAYMENTS: £

Clerks salary (incl postage) 238.19
Inland Revenue 58,96
Sawley Community Association 30.00
Ockbrook & Borrowash Neighbourhood Watch 250.00

RECIEPTS: £

Bank Interest 41.74

362/08 Planning.

There were no objections to the following, although some concern was expressed over the size of the proposal for ERE/0608/0029

Applications

ERE/0608/0014. 501 Tamworth Rd. Erection of first floor extension to rear to create a self contained flat and installation of an external staircase - Resubmission of ERE/0807/0066
ERE/0608/0029. 33 Peveril Crescent. Single-storey front and rear extension and a two storey side extension (revised scheme)

Decisions
None

363/08: Public Conveniences.

The members discussed the proposed closure of the Public Conveniences on Wilne Rd. It was agreed, by all members present, that the clerk should write to the relevant authority expressing it's concern at the proposed closure and it's wish for it to remain open, especially as it is used by disabled members of the public.

364/08: Reports of the Sub Committees:

1: Communications. No Meeting

2: Community & Youth Improvements: No Meeting

3: Executive Meeting. No Meeting

364/08: Outside bodies report: None

The meeting closed at 8.10pm

Next meeting 22nd July

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MINUTES OF SAWLEY PARISH COUNCIL ANNUAL GENERAL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 27th MAY 2008

Present: Cllrs O Llewellyn (Chairman), G Daxer, D Watson, Mrs R Allen, R Allen, J Hemsley, Mrs J Bartlett, J Hay-Heddle, T Beard, R Woollford, B Knight

Members of the public: 1

Derbyshire County Council. Cllr B Camm

AGENDA

342/08: Election of Chairman and Chairman's acceptance of Office:

It was Proposed, seconded and agreed by all members present that Councillor O Llewellyn should be re-elected as Chairman for the ensuing year. Cllr Llewellyn duly signed the Chairman's declaration of acceptance of office.

343/08 Election of Vice Chairman:

It was proposed, seconded and agreed by all members present that Cllr G Daxer be elected as Vice-Chairman for the ensuing year

344/08; Election to the sub-committees of the Parish Council

It was proposed, seconded and agreed that the sub-committees of the Parish Council should comprise of the following

Planning: Cllrs D Watson (Chairman) J Hay Heddle

Communications: Cllrs O Llewellyn (Chairman) G Daxer, Mrs J Bartlett, D Watson

Community Improvements: Cllrs O Llewellyn (Chairman) R Allen, Mrs J Bartlett, J Hay-Heddle, T Beard.

Xmas Competition: Cllrs J Hemsley (Chairman) Mrs R Allen

Outside Bodies: Community Forum: Cllr T Beard

Risk Assessment: Cllrs J Hemsley, G Daxer.

345/08: Apologies: None

346/08: Disclosure of interest: None

347/08: The minutes of the previous meeting held 22nd April 2008 were confirmed as a true and accurate record

348/08: Report of the Clerk:

1) Matters raised from last meeting.

Dog waste bin. Lock Lane. This has now been placed in position

The Chairman allowed the following report from Cllr Camm:
1) The proposed build at Lakeside school will no longer be going ahead, due to the planning applications withdrawal
2) The work on the Pavements in Hey St are to go ahead very shortly.

2) Communication received

a) Letter re Lakeside playing field. Correspondence has been received from Richard Mottram showing that he has followed up his previous correspondence to the Department of Education requesting that the field be transferred to the Parish Council
b) Hey Street one way proposal. It is being proposed that Hey Street be made one way and the Members are being asked for their opinion It was agreed that in the first instance Cllr Camm would canvass the local residents and back the findings to the clerk
c) Trent Lock feasibility study. A request has been made for ideas from the members as to improvements, for visitors to Trent Lock. It was agreed that all ideas would be channelled through the Clerk
d) Proposed Medical Centre. This follows a request as to the positioning of the proposed Medical Centre, with a view to the sighting of a MUGA.
e) Victim Support. Donation request. This was declined

3) General Correspondence (for information only)

OnBoard newsletter
Derbyshire Directory
Long Eaton Conservation areas management plan

4) DALC

20/2008 Pay negotiations
21/2008 New Clerks induction training

349/08: Accounts: The following accounts of payments and receipts were duly accepted:

PAYMENTS: £

Clerks salary 188.68
Inland Revenue 47.17
Sawley Community Association 30.00
CC Ltd (Insurance policy) 479.15
B Woodcock (Internal auditor) 95.94

RECIEPTS: £

Bank Interest 63.04
EBC (Precept etc) 14100.00
HMR (VAT) 2358.04

350/08. Report of internal auditor

The Clerk informed the members that the internal audit had been successfully carried out and the following comments made.
1) Council must ensure that a Financial Risk Assessment and a review of the effectiveness of internal audit is carried out annually. Action: This was accepted and agreed by all members. It was agreed the Cllr J. Hemsley with the help of Cllr Daxer, be responsible for the Financial Risk Assessment.
2) Council must ensure that Executive minutes are approved by Full Council and the precept specifically approved by amount. Action: Although this was done in the previous year the actual amount of £12,000 was not mentioned in the minutes. It was agreed that this will be shown in future Minutes

351/08. Presentation of Annual External Audit Return

The Clerk presented the Annual external audit to the Council, prior to submission, Acceptance of the audit was proposed, seconded and agreed upon by all members present and duly signed off by the Chairmen

352/08 Planning.
There were no comments on the following

Applications
ERE/0408/0070. 53 Kingsley Crescent. Single storey rear extension and 2 storey front and side extension
ERE/0508/0011. Railway Inn. Retrospective application for retention of new door into games room, New Patio, Permanent Parasol, New fence exceeding 2 metres in height, New hedge and level access.
ERE/0508/0012. 469 Tamworth Rd. Erection of a steel fire escape staircase to rear, Repositioning of front door, Installation of a roller shutter door.

Decisions
ERE/0408/0006. 473-479 Tamworth Rd (Coop) Internal facia sign. Permission granted.
ERE/0308/0009. . 469 Tamworth Rd. Erection of a steel fire escape staircase to rear, Repositioning of front door, Installation of a roller shutter door. Permission refused

353/08: Youth project (Revelation Motor Project)

P.C Phil Day runs successful a car maintenance scheme at Borrowash for 10 youth who he feels would benefit. He has proposed that of this 5 could come from Sawley, as mentioned in previous minutes. This would run from 28th to 31st July 2008 The cost, to the Parish, will be £250 to cover costs plus travelling, administration, insurance etc. All members present agreed and it was formally accepted that the P.C. would cover the cost of £250. A request was made that feedback was given to the members following the event

354/08: Review of Public Conveniences.

This is a report on the possible options for the future of public conveniences in Sawley. The ones situated at Trent Lock will be kept open, whilst those on Wilne Rd to be either closed or passed into the care of the Parish Council. A discussion was held over the merits of the closure However, there was universal agreement that the Parish Council was not in a position to take over the responsibility of the maintenance etc of these conveniences. The Clerk was to write to the relevant department informing them of the decision.

355/08 Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting

356/08: Outside bodies report: None

The meeting closed at 8.23pm

Next meeting 24th June

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MINUTES OF THE SAWLEY PARISH COUNCIL ANNUAL MEETING HELD ON TUESDAY 27th MAY 2008, AT THE SAWLEY COMMUNITY HALL

Present: Cllrs O Llewellyn (Chairman), G Daxer, D Watson, Mrs R Allen,.R Allen, J Hemsley, Mrs J Bartlett, J Hay-Heddle, T Beard, R Woollford, B Knight

Members of the Public: 1

D.C.C. Cllr B Camm

Apologies: None

1) The Minutes of the Annual Parish Meeting held on the 10th May 2007 were duly accepted as a true and accurate record

Chairman's Report

Councillor Owen Llewellyn, Chair of the Council.

Year 2007/8 started quite eventfully and finished off quite quietly.

I had followed closely the workings of the Sawley Parish Council since its recreation in year 2000 and became elected onto the Council in May 2007. At the Annual General Meeting I was nominated and elected into the office of Council Chair and I willingly accepted this challenge.

The Councils first problem to surmount was that it was one member short of its required number and so we set about to enact the co-option process to fill this vacancy. On investigation, myself and our clerk, found that the co-option process used on a previous occasion was now out of date with current requirements and I set about, with our Parish Clerks' help, to update the procedure which was in due course presented to the council where it was duly accepted and adopted. Our spare seats grew in number before we could fill the one vacancy we had by the unfortunate resignations of Councillor Clifford Housley and Councillor Graham Smith, we were spared the necessity of a by-election by the electorate sensibly not demanding one and Councillors were spared the necessity of a co-option selection meeting by the withdrawal of one of the 4 applicants for the 3 vacancies which left just 3 candidates for 3 empty members seats - which became duly filled.

A Multi-Use Games Area, or M.U.G.A. as it popularly known, has for some time been identified as a good idea and a requested facility by the youth of Sawley - confirmed at the Youth Consultation Day organised on Saturday 14th July 2007. The £70,000 funding for such a M.U.G.A. was finally confirmed during the year, £30,000 from our Capital Fund matched by £30,000 from Erewash Borough Councils' Sports and Development Lottery Fund and the shortfall of £10,000 from Derbyshire County Councils' Youth Service.

Early in the year we were approached by Derbyshire County Council with regards to taking onboard and adopting the former school playing field of the now closed Lakeside School in the Parish as a public park. As this was at the same time as the M.U.G.A. funding was coming together it was considered to be a good idea to site the M.U.G.A. on the Lakeside Field. However, Erewash Borough Council considered that they would prefer to site the M.U.G.A. on its own land - this being on the Draycott Road Park - and so it shall be. However, there is a delay in getting this project started due to the currently proposed development of a Health Centre on the part of Draycott Road Park to the rear of the Draycott Road Co-operative store. The uncertainties of the final detail of this means the M.U.G.A. must wait a short while so that its positioning on the park is not compromised by the Health Centre development and its associated car parking arrangements.

Meanwhile, the Lakeside Field Park proposal drags along, we have agreed in principle that we will take it on, though we have requested that Derbyshire County Council carry out certain security fencing works before we do so. We will initially have little or no funding to do anything with the park except cutting the grass. Derbyshire County Council is proceeding with developing the future use of the former Lakeside School as a Pupil Referral Unit, the construction of an associated small residential home for pupils who live too far away to allow normal daily attendance will encroach slightly into the field. The planning application for all of this has delayed the transfer to the Parish Council of the field but the proposal is now with The Department of Education in London for final approval. The latest news is that it should take effect in the summer.
I must take this opportunity to thank Councillor Jenny Bartlett for her involvement in the M.U.G.A. and Lakeside projects.

The Armistice Remembrance Service on Sunday 11th November 2007 went well and I must thank our clerk Ken Johnson and Councillor John Hay-Heddle for their hard work in making it happen and go smoothly.

Communications: There have not been any newsletters to residents in this past year, the reason is simple, the two big projects we are involved in at present, the M.U.G.A. and Lakeside Park, are both delayed by others over which we have no control. Soon there should be something to go out as the plans for Draycott Road are finally drawn up and the M.U.G.A. becomes a reality.

Precept: This has been kept at £12,000 for 2008/9 year and as things stand, even with taking on the Lakeside Field, it could remain at this level for at least another year or two.

Finally, I would like to personally thank our Parish Clerk and RFO Ken Johnson, on behalf of all Sawley Parish Councillors, for all his hard work during the year, much of it I would say was above and beyond the call of duty, without him we would not have operated so efficiently.

.
Meeting closed at 7.40pm

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 22nd April 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), R Allen, Mrs R Allen, D Watson, R Woollford, J Hemsley

Derbyshire County Council: Cllr B Camm

Constabulary: P.C. Paul Day

Members of the public: 12

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D.C.C. Report: Cllr Camm reported on the following.

1) The replacement of the pavements in Hey Street is now in hand.
2) Wilmot Street the pavements have now been replaced
3) Cllr Camm also reported on matters raised from the previous meeting,. a) Gravel from a house on Draycott Rd. It appears that this has now been swept clean. b) Bollard missing at Railway underpass. It would appear that this is actually a barrier and has now been reported to the relevant body.

Constabulary: P.C. Paul Day introduced himself as the new Community Police Officer for Sawley.
With regards to crime he informed the members that the crime figures had dropped considerably since January and that he is now looking at giving section 59 notices to any young rider caught on mini motorbikes.
He also mentioned a project he had been working on in his previous area, Borrowash, in which he has a designated area, for the youth that are interested, where they can work on car engines etc. He informed the members that some of the youth of Sawley could also be involved in this. A meeting of the Improvements Committee is to be called at which this idea is to be discussed.

Matters raised in public participation:

1) A delegation of the youth of Sawley attended the meeting and had chosen a spokesman to represent them. Their main request was for a MUGA on the Draycott Rd Park. They were informed that this was in hand and that as soon as the plans for the proposed Health Centre are finalised then the project could begin.
The Parish Councillors congratulated the spokesman and mentioned how pleased they were to see them at the meeting; The Chairman also invited the spokesman to attend the next improvements committee meeting, to be arranged shortly.
2) A question was raised over Lakeside Park; in particular the placement of signs that state it is a park but that there is no entrance. In answer it was pointed out that these signs were put in place by DCC and that although it was a anomaly, in that it is not an open park, there was nothing the Council could do, until a decision is made as to whether the Parish Council takes responsibility for it. At the moment this is still under consideration be the Department of Education

AGENDA

330/08: Apologies: Cllr B Knight, T Beard. Mrs J Bartlett,

331/08: Disclosure of interest. None
332/08: The minutes of the previous meeting held 25th March 2008 were accepted as a true and accurate record

333/08: Report of the Clerk.

1) Matters raised from last meeting.

For feedback see under Cllr Camm's report

1) Gravel from a house on Draycott Rd (close to elderly residents) was encroaching onto the pavement, thus creating a potential hazard to the local residents. Cllr Camm had offered to follow this up.
2) One of the bollards at the Railway underpass has been removed. Cllr Camm had offered to follow this up.

2) Communication received

Erewash Borough local revision list. A request for names of buildings that are felt to be of special interest. A set of forms were handed out. The Clerk was asked to request a list of buildings already on the list.
Road works, Tamworth Rd / Hey St , There is to be Road works on the5th May for 2 weeks at pelican crossing. Information only
Sawley Community Association Committee have asked if any members would wish to put their names forward for this committee. As some members were not present The Clerk was asked to write to all members asking if any one is interested in putting their names forward.
Electronic consultations on planning applications. The members decided not to back this proposal
Cooperate Services. The Clerk has been informed that whereas the precept has been accepted there will be no increase in the concurrent function, as requested

3).General Correspondence (for information only)

b-line magazine
DCC Rural matters
Derbyshire rural Community Council Annual review
The local development framework newsletter - towards 2026
E.B.C. Residents survey. Leisure & Cultural
Derbyshire Gold facilities
Safer Derbyshire

DALC

As per circulation:
16/2008. New clerks training
17/2008. Review of NALC standing orders etc
18/2008. CILCA training
19/2008. Executive committee minutes

334/08: Accounts: The following payments and receipts were duly accepted

PAYMENTS: £

Clerks Salary 188.68
Inland Revenue 47.17 Sawley Community Association 30.00

RECIEPTS: £

Bank interest 25.23

335/08: Planning:

There were no comments on the following

ERE/0108/0047. 16-20 Wilne Road, land south of. Erection of a detached dwelling
ERE/0108/0009. 469 Tamworth Rd. Erection of steel fire escape staircase. Repositioning of front door. Installation of a roller shutter door
ERE/0108/0006 473-479 Tamworth RD 1 x Internally illuminated facia sighn and 1x internally illuminated projecting sign
ERE/0208/0033. 27 Plant Lane. Outline planning fpr demolition and erection of two dwellings. Permission refused

336/08 Presentation of Accounts

The Bank reconciliation and year end accounts were duly presented and acceptance, as a true and accurate record was proposed by Cllr J Hemsley, seconded by Cllr R Allen and accepted by all members present

337/08: Risk Assessment:

The Financial Risk Assessment for 2008 was fully discussed; acceptance was proposed by Cllr R Allen, seconded by Cllr D Watson and accepted by all members present

338/08: MUGA Draycott Road Park and Playing field

Covered under public session

339/08: Lakeside Playing Field

Covered under public session

340/08: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting

341/08: Outside bodies report.

No reports

The meeting Closed at 8.17pm

Next Meeting 27th May 2008. This will begin with the Annual meeting then followed by the Annual General meeting

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 25th MARCH 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), G Daxer, T Beard, R Allen, Mrs R Allen, D Watson, Mrs J Bartlett, J Hay Heddle, R Woollford. B Knight

Derbyshire County Council: Cllr B Camm

Constabulary: None

Members of the public: 3

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D.C.C. report: Cllr Camm reported on the following.

1) Updated the members on the proposed new accommodation building at Lakeside School, also mentioning that, following enquires, he had canvassed opinion in the surrounding area. He felt that one explained some of the publics concerns were expelled. However, if required he would arrange a consultation meeting with the residents.
2) He informed the Council that the condition of the pavements on Hey St is still causing concern and he is in the process of attempting to have this replaced.

Matters raised in public participation:

1) Gravel from a house on Draycott Rd (close to elderly residents) was encroaching onto the pavement, thus creating a potential hazard to the local residents. Cllr Camm offered to follow this up
2) One of the bollards at the Railway underpass has been removed. Cllr Camm also offered to follow this up

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AGENDA

320/08: Apologies: Cllr J Hemsley

321/08: Disclosure of interest. None

322/08: The minutes of the previous meeting, held 26th February 2008, were duly accepted as a true and accurate record

323/08: Report of the Clerk.

1) Matters raised from last meeting.

1) Dog Waste on Ingleby Rd. This has been reported and was being looked into
2) Unauthorised entrance onto Lakeside Park. The Clerk reported that this had been looked at and reported that, as it was on private land, there was not a lot the Parish Council could do. However, as there is a gate at the entrance, it was suggested that this be kept locked, with the residents requiring entrance each having a key
3) Name places for Councillors. All members are now identified with name place cards
4) Condition of area surrounding Draycott Rd entrance to Haddon Park. This has been reported and is being looked into
2) Communication received

1) Parish Capital Fund. Following the request for a £3,000 carry over, from the Capital grant, towards the cost of fencing on Lakeside Park. The Clerk reported that this had been turned down.
2) Erewash culture and leisure strategy
3) Civic Dinner Friday 18th April
4) Parish Forum 30th January 2008. Planning, electronic consultation. The Clerk reported that it is planned to send all Planning applications electronically. However, Cllr Daxer reported that following the latest Forum meeting, held 17th March, that this was under reconsideration.

3).General Correspondence (for information only)

1) Derbyshire Rural Community Council Newsletter

4) DALC

10/2008. General
11/2008. Local Council Subscription
12/2008. Consultation in respect of orders etc
13/2008 Quality parish Councils
14/2008. Crime & Disorder
15/2008 Training courses

324/08: Accounts:

The following payments and receipts were duly accepted and agreed upon

PAYMENTS: £

Clerks Salary + stationary 235.37
Inland Revenue 64.86
Sawley Community Association 30.00
"C C Ltd" (Insurance April 1st - 31st May) 64.74
DALC subscription (April 1st) 744.89

RECIEPTS: £

Bank interest 27.27

325/08: Planning:

There were no concerns expressed over the following

ERE/0108/0016 - 272 Tamworth Rd. Outline planning for two storey dwellings. Refused
ERE/0108/0076 - 36 Repton Rd. Extension to existing conservatory. Granted
ERE/0108/0047 - 35B Kinsley Crescent. Side and rear extension. Granted
ERE/0208/0064 - 33 Peveril Crescent. Single storey front and rear extension + side extension

326/08: MUGA Draycott Road Park and Playing field
It was felt that no movement could be made until a final decision on the proposed medical centre is made

327/08: Lakeside Playing Field
No movement as yet

328/08: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting

329/08: Outside bodies report

1) Parish & Borough forum

Although there had been a meeting on the 17th March, there was nothing relevant to Sawley to report

2) Youth Improvements (re 328/08 (2)

With the return of Susan Brighouse, from sick leave, there has been a meeting of the youth day activity
Committee. It is hoped that the final edited DVD will be available shortly. Also in attendance was John Davies, detached youth worker, who spends time with the youth of Sawley. Being in touch with the youth, it was agreed that he will also try to elicit from them what they would like in Sawley.

It was suggested, by the members, that he should be invited to attend a meeting of the Improvements committee to discuss ways in which they could work together. The Clerk was asked to follow this up

Supplement. A question was raised over the Code of Conduct training.

Following the cancellation of the 27th would there be another opportunity for members to attend this training. The Monitoring officer has agreed to re schedule this and has asked for dates when members could be available in April. It was suggested that those members wishing to attend should inform the Clerk when they are not available and he will then forward this information to the Monitoring office.

The meeting closed at 8 17pm

Next Meeting 22nd April 2008

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 26th FEBRUARY 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), T Beard, Mrs R Allen, D Watson, Mrs J Bartlett, J Hay Heddle, R Woollford.

Derbyshire County Council: Apologies given

Constabulary: None

Members of the public: 3

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Matters raised in public participation:

1) The amount of Dog waste in the area of Ingleby Rd. The clerk was asked to contact the relevant dept,
2) The unauthorised entrance onto Lakeside park from Hay St, as per the last meeting
3) It was requested that members have place names in front of them. It was agreed that the clerk would organise this

310/08: Apologies: Cllr R Allen

311/08: Disclosure of interest: None

312/08: The minutes of the previous meeting, held 22nd January 2008, were duly accepted as a true and accurate record. However, it had been noted that the name of the Police sergeant in attendance, Sergeant Henderson, had been omitted.

313/08: Report of the Clerk.

1) Matters raised from last meeting.

1) The need for a dog waste bin at the Lock Lane end of the path that leads to Turner Rd. The Clerk had been asked to follow this up. He reported that a warden had been in contact and informed him that as it had not reached a required 60 points it did not warrant a bin, however it was pointed out by a member of the public that most of the mess had already been cleared by a resident. The clerk is to keep this on file

2) There is an unauthorised entry onto Lakeside Park. The Clerk had been requested to look into this. The clerk reported that this is still in hand

3) Goal posts on Haddon Way playing fields. The clerk reported that he has been informed the council no longer fix permanent post due to concern of vandalism etc.

2) Communication received

1) Planning seminar in conjunction with East Midlands planning aid service 26th April (This was passed to Cllr Watson)
2) 1APP Planning Application forms and "Local List" of Validation criteria ( This was passed to Cllr Watson)
3) Community transport. Funding application This was turned down as it was felt that this was not solely for the benefit of Sawley
3).General Correspondence (for information only)

1) Mayors Award scheme 2008
2) Calor Derbyshire Village of the year 2008
3) Safe in your community (Police news

4) DALC
05/2008 Representing the future
06/2008 Clerk and Council of the Year
07/2008 Draft freedom of information
08/2008 The Greenspace Community
09/2008 Derbyshire playing fields

It was agreed that an item covering 03/2008 "Representing the future- the report of the councillors commission" should be placed on the next meetings agenda.

314/08: Accounts: The following payments and receipts were duly accepted

PAYMENTS: £

Clerks Salary + stationary 213.98
Inland Revenue 51.89
Sawley Community Association 30.00

RECIEPTS: £

Bank interest 20.20
DCC (MUGA) 10,000.00

315/08 Planning:

Cllr Watson reported on the planning applications below, with the only comments being to bring members attention to CD8/0208/221

ERE/1107/0117. 523 Tamworth Rd Two storey side extension. Permission granted
ERE/1207/0020. 14 Wilne Close. Erection of Rear Conservatory. Permission granted
CD8/0208/221. Lakeside PRU, Anstee Rd. Proposed new build children's home with detached ancillary building No comment
ERE/0108/0076. 36 Repton Rd. Extension to existing conservatory. No comment
ERE/0108/0047. 35B Kingsley Crescent. Single-storey rear extension and formation of a lobby on the front elevation. No comment
ERE/0208/0033. 27 Plant Lane. Outline planning application for demolition and erection of two dwellings. Referred
ERE/0208/0030. 115 Draycott Rd. Two storey side extension No comment

316/08: MUGA Draycott Road Park and Playing field

It was reported that until the exact position of the proposed Health Centre is known then no further action can be taken.

317/08: Lakeside Playing Field.

No further movement as yet
318/08: my street web-site. Cllr T Beard

Cllr Beard informed the members that he had contacted the above on 9 matters, 7 of which have been attended to. Of the two remaining, the clerk was asked to follow up 1) who owns the drains on the car park by the Community centre. 2) The tidying up of the area surrounding the Haddon park entrance on Draycott Rd.

Under this section Cllr Hay Heddle informed members that the residents of Bradshaw St (privately owned) have formed a residents group and have raised the fund to have both the road and drains repaired, However, to prevent the unauthorised use of the road, they are to employ the use of a clamping company to enforce a no parking policy

319/08: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting.

There is to be a meeting of the Borough and Parish Council forum on 17th March at 6.30pm in the Council chamber, Town Hall, Ilkeston.

The meeting closed at 8. 27 pm

Next meeting Tuesday 25th

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 22nd JANUARY 2008 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), T Beard, R Allen, D Watson, J. Hemsley, Mrs J Bartlett, G Daxer,

Derbyshire County Council: Cllr B Camm

Constabulary: P.C. Paul Taylor + Sergeant

Members of the public: 8
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Derbyshire County Council report:

Cllr Camm reported on the following.

1) Harrington St. Due to the width of the road he is attempting to have a weight restriction and access sign only installed, however there are concerns from DCC that this would be unenforceable. This is being re-considered.
2) Hay St. The condition of the pavements need immediate attention and he has passed this on to the relevant authority
3) Draycott Rd. The possibility of an illuminated speed warning site is being re looked at
4) Mikado Rd @ Roosevelt Av. The possibility of having residents parking only is still being considered

Police report:

P.C. Paul Taylor introduced himself as the new Police Constable for Sawley. His Sergeant also introduced a new drink breathalyser that they will be carrying to breathalyse underage drinkers they find causing trouble.

Matters raised in public participation:

1) Grates on Draycott Rd Park are blocked and have caused flooding. No action as this has been reported
2) The need for a dog waste bin at the Lock Lane end of the path that leads to Turner Rd. The Clerk was asked to follow this up.
3) There is an unauthorised entry onto Lakeside Park. The Clerk was asked to look into this.
4) There was a general discussion into the future and the problems, especially fencing, at Lakeside playing field. They were informed that some of this was included in the agenda and that consultations would be held with the residents before any changes are made.

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301/08: Apologies: Cllrs, Mrs Rachel Allen, R Woollford. J Hay Heddle

302/08: Disclosure of Interest: None

303/08: The minutes for the meeting held 11th December 2007 were accepted as a true and accurate record 289/07:

304/08: Report of the Clerk.

1) Matters raised from last meeting.

None

2) Communication received

a) Members allowance
b) Code of conduct training. The Clerk was asked to arrange
c) Proposed Parish Council Forum. Cllr T Beard is to attend on behalf of the council and will report back at the next meeting

3).General Correspondence (for information only)

a) North West Leicestershire. Housing land availability assessment.
b) SACRE Annual report
c) Rights of way Improvement plan for Derbyshire 2007 - 2012. Several members asked for a copy. Clerk to arrange

4) DALC

32/007. Availability of Locum Clerks
34/007. Training 2008
35/007. Police Annual Parish Council evening.
1/008. Index of 2007 circulars
2/008. Training circulars
3/008. The report of the Councillors Commission
4/008. Availability of Locum clerks and Internal Auditors

5) Planning' There were no comments on any of the folowing

ERE/1207/0048. 27 Peveril Crescent. Two storey side extension and single storey rear extension plus the demolition of an existing garage.
ERE/1207/0020. 13 Wilne close. Erection of rear conservatory.
ERE/1107/0023. The Redens Land rear of Lock Lane. Retention of plots 3 and 4. Permission granted
ERE/0108/0016. 272 Tamworth Road. Outline planning application for the erection of one two storey dwelling (all matters reserved)
ERE/0108/0015. 15 Victoria St. Demolition of existing garages and erection of two semi-detached dwellings

305/08: Accounts: The following accounts were duly presented and accepted

PAYMENTS: £
Clerks Salary + stationary 194.76
Inland Revenue 51.89
Sawley Community Association 30.00
M.S.Barker (Christmas tree) (VAT £21.00) 141.00
Audit Commission (VAT £27.13) 182.13
The White Lion (room hirex2) 20.00
Women's Institute (room hire) 15.00
Remco (VAT £147) 987.00

RECIEPTS: £
Bank interest 22.02

306/08: MUGA Draycott Road Park and Playing field.

It was reported that all the money is now in hand for this project and that the next step is to be a consultation with the residents, to be held as soon as possible, to discuss the proposals.

307/08: Lakeside Playing Field.

The proposed long term lease of Lakeside playing field was discussed and the following proposals were made.
1) The clerk is to write the Corporate Resources Department and state that, in principle, the Parish Council is willing to go ahead with this
2) The Parish Council is prepared to offer £3.000 towards the cost of fencing along the field side of Hay Street
3) The Parish Council also agree that the PRU should have use of the field during the daytime
4) The kind offer of Mr Stylianou to build a car park (10 vehicles) and donate it for the use of the community be accepted with thanks

308/08: Haddon Way playing field Plus web site Cllr T Beard.

Cllr Beard has asked that permanent goal posts be set up on Haddon way playing field. The Clerk was asked to follow this up.
He also mentioned a very useful web site that the public can use to report problems in the area. fixmystreet.com

309/08: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements:

A meeting had been held on the 7th January

The Sawley Historical Society had been invited to the meeting to discuss plans for a proposed celebration of the 750 year anniversary of the Sawley Charter Fair. The committee agreed that it would give its backing in any way it could.

Also discussed
1) The future of Lakeside playing field. Reported under 307/08
2) Draycott Rd park MUGA. Reported under306/08

3: Executive Meeting. No meeting

The meeting closed at 8.45pm

Next meeting Tuesday 26th February

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 11th DECEMBER 2007 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), T Beard, B Knight, R Woollford. R Allen, J Hay Heddle

Derbyshire County Council: Cllr B Camm

Constabulary: PCSO Gareth Fowler

Members of the public: 3
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Derbyshire County Council report:

Cllr Camm reported on the following.

1) He is following up on the poor condition of the following pavements, Hay St, Harrington St and Repton Road
2) Speeding on Draycott Road. He is continuing with his campaighn to have this continuing problem sorted
3) He also reported that 'Residents parking only' signs are being looked at for Mikado rd

Police report:

The members were informed that P.C. Kelvin Hanna has now moved on and his replacement P.C. Paul Taylor has now been appointed

Matters raised in public participation:

Concern was expressed over the lack of visibility of Police in the Draycott Road area. PCSO Fowler assured the resident that patrols were taking place.

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287/07: Apologies: Cllrs J. Hemsley, Mrs J Bartlett, D Watson, Mrs Rachel Allen,

288/07: The minutes for the meeting held 23rd October 2007 were accepted as a true and accurate record

289/07: Report of the Clerk.

1) Matters raised from last meeting.

a) Concern was raised over the fish and chip paper waste outside and opposite the Fish shop on Tamworth Rd. The clerk was asked to write. The clerk reported that he had checked this area and, as everything had been cleared he did not feel it necessary to write.
b) Waste bins had not been emptied. Cllr Allen reported that he had already taken this up with the appropriate dept.
c) A question was raised over the damaged and subsequent removal of the bus stop seat. It was reported that E.B.C. are deciding on whether to replace ore not. Cllr Allan reported back that this is in hand.

2) Communication received

a) Sawley Welcome Signs. This is a reply to a request to have a new 'Welcome to Sawley' sign, in which they have replied saying the work is in hand.
b) Constitution of Borough and Parish Council Forums. This was referred to Cllr Allan who would explain under the outside bodies report
c) 'This is me' campaign The Council agreed to have their name attached to this initiative
d) EBC Skateboard /BMX facility. This is an initiative by Erewash Borough Council There is to be an open day on 15th December to which the Councillors were invited.

3).General Correspondence (for information only)

a) Draft Green Space Strategy
b) Tree Guardian. Newsletter
c) Derbyshire Winter Gritting Routes. 2007/08
d) Onboard Magazine
e) Derby & Derbyshire local access forum
f) Volunteer news
g) B_line magazine

4) DALC

31/2007 National salary scale

5) Planning There were no comments on any of those shown below

ERE/1107/0076. 5A Clark Drive. Erection of two storey house
ERE/1007/0011. 14 Shirley St. Erection of Conservatory to rear. Permission granted
ERE/1007/0039. 3 Wren Court. Conservatory to rear of property. No comments
ERE/1007/0041 15 Kingsley Cres. Single storey side/rear extension. No comment
\ere/1107/0023. The Redens Land rear of Lock Lane Retention of plots 3 and 4. No comment
ERE/1107/0095. 30 Repton Rd Retrospective application for the retention of rear conservatory
ERE/1107/0117 523 Tamworth Rd. Two storey side extension Resub of ERE/0807/0095

290/07: Accounts: The following accounts were duly presented and accepted

PAYMENTS: £

Clerks salary + 410.52
InlandRevenue 113.92 Sawley Community Association 30.00
Old Robin Hood Rifles 50.00
RHQ WFR (Poppy Wreath) 15.00
Remco (Xmas lights etc) 3072.63

RECIEPTS: £

Bank interest 25.80

291/07: Annual Auditors report.

The Clerk reported that the external audit return had been returned with just the one comment. The fidelity insurance needs to be increased. This was agreed by all members present

292/07: Presentation of Accounts

A presentation of the accounts had been made at the Executive Committee where it had been accepted with the recommendation that it be accepted by the full council. This was duly done and accepted

293/07: Precept and Concurrent function for 2008/09

A presentation of the proposed precept and concurrent had been made at the Executive Committee where it had been accepted, with the recommendation that it be accepted by full council. This was duly done and accepted. There had been no increase in the precept but an increase of £1400 has been requested on the concurrent function.

294/07: Changes to Co-option procedure within the Parish Council

There were minor changes to the above procedure that ensured both a better understanding and adherence to the procedure. This was accepted by all members present.

295/07: War Memorial changes to flower bed

A proposal had been made that the centre flower bed be grassed, thus allowing crosses to be placed to a greater advantage. The flower bed at the top of Draycott Road was also mentioned and it was agreed the this should also be re designed. The clerk was asked to follow this up with the gardener.

296/07: Meeting Dates.

The dates for next years meetings were handed out. See web site

297/07: NALC Clerks salary review

The above had been put to the Executive Committee where it had been accepted with the recommendation that it be accepted by the full council. This was duly done and accepted

298/07: Flood Warden

It was felt that this should be put back for three or four months to allow for greater understanding of the requirements etc

299/07: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements:

There had been a meeting held to discuss Lakeside playing field. Due to negotiations etc, it was felt that this would be better left until something more substantial is in the pipeline

3: Executive Meeting.

A meeting had been held to discuss the following which were all agreed upon and referred to full council with the recommendation that they be accepted

Annual Auditors report
Presentation of Accounts (as per Executive Committee)
Precept and Concurrent function for 2008/09 (as per Executive Committee)
NALC Clerks salary review (as per Executive Committee)

300/07: Outside bodies report:

Sawley Community Forum:

Cllr Rodney Allen reported that the last meeting of the above had now been held and in future will be known as the Borough and Parish Council forums at which several councils will be represented. He also gave handouts, explaining the changes, to all present.

Sawley Youth Project: No meeting

Sawley Youth Committee: No meeting

The meeting closed at 8.30pm with the Chairman wishing everyone a very Happy Christmas and prosperous New Year

Next meeting Tuesday 22nd January

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 23rd OCTOBER 2007 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), G Daxer (Vice Chairman), D Watson, Mrs Rachel Allen, J. Hemsley, Mrs j Bartlett, T Beard, B Knight, R Woollford.

Derbyshire County Council: Cllr B Camm

Constabulary: Nil

Members of the public: 5
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Derbyshire County Council report:

Cllr Camm reported on the following.
a) Gullies and drains. He is continuing, successfully, to ensure that the gullies and drains are kept clear. It was agreed that as this is one of his responsibilities any queries that came to the clerk would be forwarded to him.
b) M1 Motorway. There is to be a meeting on the work to be carried out on the M1, this is to be held at the Risley Hall Hotel on Thursday 25th October 2pm to 8pm.
C) Kingsley Crescent. The repair of the footpaths is on the list of priorities.

He was asked if there were any plans for the resurfacing of Tamworth Rd, he replied that this was, all being well, scheduled for 2008.

Police report:
None

Matters raised in public participation:

a) Concern was raised over the fish and chip paper waste outside and opposite the Fish shop on Tamworth Rd. The clerk was asked to write.
b) Waste bins had not been emptied. Cllr Allen reported that he had already taken this up with the appropriate dept.
c) A question was raised over the damaged and subsequent removal of the bus stop seat. It was reported that E.B.C. are deciding on whether to replace ore not

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276/07: Apologies: Cllrs R Allen, J Hay Heddle

277/07: Co-option of new members

The following were duly co-opted as members of Sawley Parish Council, Mr Tony Beard, Mr Russ Woollford, Mr Bob Knight. Having signed the acceptance forms, they were welcomed by both the Chairman and all members present.

278/07: Disclosure of interest: None

279/07: The minutes of the previous meeting, held 25th September 2007, were accepted as a true and accurate record

280/07: Sub Committees. The New members were invited to join any of the sub committees. Cllr Knight agreed to join the Communications and Cllr Beard joins the Community Improvements Committee. Cllr Daxer also agreed to act as temporary Chairman of the communications committee.

281/07: Report of the Clerk:

1) Matters raised from last meeting.

1) The new bus stop, at the bottom of Draycott road, just on Tamworth rd has been damaged.. Cllr Rodney Allen has put this in hand
2) A complaint was received about the amount of rubbish under the hedges on Tamworth rd. The clerk was asked to write, but as yet no action has been taken although it is in hand
3) A question was raised over the siting of one of the polling stations. Cllr Rodney Allen and Cllr B Camm are following this up.
4) The condition of the trees etc by Haddon Way Park, on Draycott Rd, was raised. Although this has been raised before, as yet nothing has been done. The clerk was asked to chase up. He has been informed that this is now out for tender and will be kept up to date with any progress
5) A suggestion was made that a new 'Welcome to Sawley' sign be placed at the Harrington Bridges at that the Old Long Eaton sign be removed from Draycott Rd. The Clerk was asked to follow this up. No reply received as yet
6) Dissatisfaction with reply re Gullies and Drains. Clerk to write a reply has been received, this was discussed under Cllr B Camm's report

2) Communication received

a) Bulb Planting, Haddon Way Park. This is to take place on November 7th at 1.30 pm with the local School children taking part. All available Councillors were asked to try to attend and add their support.
b) A meeting is to be held on the proposed Post Office closures. This will take place at Ilkeston Town Hall on 25th October at 6.30pm and local residents are invited

3) General Correspondence (for information only)

a) Criminal Justice open day, 3rd November (posters)
b) Derbyshire Flood Defence Fair, 24th October
c) BTCV Newsletter
d) Local Development Framework Newsletter
e) Defra, 'Ways to tackle climate change'
f) Community response plan
g) Flooding. Helping you to help yourselves. Leaflets etc
h) What's on! Events and exhibitions in Erewash
i) Three Valleys Housing. Supervision Lifted

5) DALC

26/2007 Stakeholder consultation
27/2007 Annual meeting Minutes
28/2007 Post Office Consultation
29/2007 Licensing Act proposals.

6) Planning

ERE/ 0807/0025. 471 Tamworth Rd. New shop front. Permission Granted
ERE/ 0807/0043. Nags Head. Erection of smoking area. . Permission Granted
ERE/ 0807/0046. Lock Lane Garage. Two storey extension . Permission Granted
ERE/0807/0068. Cooperative Retail Services. Draycott Rd. New Fascia sign. Grant consent given
ERE/1007/0001. Sawley Flood Alleviation. Hedgerow removal Notice. No comment

282/07: Accounts: The following accounts were duly accepted and signed

PAYMENTS: £

Clerks salary + 254.11
Inland Revenue 50.63
Sawley Community Association 30.00
P Prentice (Gardening) + W. Memorial 105.98

RECIEPTS: £
Cooperative Bank 32.25

283/07: Armistice Day Preparations.
The Clerk informed the members that preparations were almost complete, with the Buglers (2), wreath, Scouts etc all now arranged,. The Police have agreed to halt the traffic for the 2 min silence and the sounding of the last post.

284/07: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements:

a) A meeting was held on 8th October (minutes circulated) and a further one had been arranged for the 29th October, at which a member of E.B.C. sports action committee + other interested parties, would discuss the proposed MUGA, however, as the outside members were unable to attend, it was agreed to cancel until another mutual date could be arranged.
b) Cllr Mrs Bartlett gave an update on discussions held so far on the proposed MUGA and where it could be situated i.e. Lakeside or Draycott Road.
c) It was also mentioned that there is a Play Strategy group and Cllr Mrs Bartlett agreed that she would be the Parish Councils representative.

3: Executive Meeting. No meeting

285/07: Outside bodies report:

b) Sawley Community Forum: No meeting

c) Sawley Youth Committee: No report

d) Youth Action Day: No Report

The meeting closed at 8.35 pm

Next meeting 11th December

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 25th SEPTEMBER 2007 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), G Daxer, D Watson, Mrs Rachel Allen, Rodney Allen, , J Hay Heddle, Mrs J Bartlett

Derbyshire County Council:

Constabulary: PCSO Victoria Beardall

Members of the public: 14
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Derbyshire County Council report:
Apologies sent and nothing to feed back

Police report:
1) Operation Relentless, in which all local officers target one hot spot, is to begin on October 1st
2) Burglary project is to be set up within the next few months
3) there has been criminal and car damage on and around the Wilmot street area. The public were asked to ensure that everything was safe and to keep their eye open

Matters raised in public participation:

1) The new bus stop, at the bottom of Draycott road, just on Tamworth rd has been damaged. The clerk was asked to write.
2) A complaint was received about the amount of rubbish under the hedges on Tamworth rd. The clerk was asked to write.
3) A question was raised over the siting of one of the polling stations. Cllr Rodney Allen said that he is following this up.
4) The condition of the trees etc by Haddon Way park on Draycott Rd was raised. Although this has been raised before, as yet nothing has been done. The clerk was asked to chase up

262/07: Apologies: Cllr J Hemsley,

263/07: Disclosure of interest: None

264/07: The minutes of the previous meeting, held 24th July 2007, were accepted as a true and accurate record

265/07: Cllr Graham Smith.

The Chairman announced the resignation of Cllr G Smith due to pressure of work. A vote of thanks was given for all his hard work and the clerk was asked to write to him passing this on.

266/07: Co-option of new members.

The Chairman explained the process that had to be gone through before co-option could actually take place. There had been 2 vacancies for co-option. With the resignation of Cllr Smith the process had to begin again for that vacancy. There were 4 applicants, which would involve interviewing all the candidates. However one withdrew, thus leaving 3 applicants for 3 vacancies for co-option, assuming that no request for an election was received by the 26th September. If no such request is received then those three, named as, Mr T Beard, Mr R Woollford, Mr B Knight, will automatically be co-opted and requested to attend the next meeting, to be held on the 23rd October, at which they will sign the acceptance of Office and take their position as Councillors

267/07: Report of the Clerk:

1) Matters raised from last meeting.

a) Concern was expressed over the lack of maintenance of both the drains and Gully's in Sawley; particular mention was made Kingsley Crescent. The clerk reported that he had received a letter stating that these had been inspected and no problems could be found.

The clerk was asked to reply stating that the council was not satisfied with its reply

b) There are no bus timetables at some of the bus stops. The Clerk was asked to write to the bus companies asking for their proposals. This has now been done

2) Communication received

a) A letter had been received asking that the Long Eaton sign, on Draycott road be removed so that only the 'Welcome to Sawley' remains' It was also suggested that a similar Welcome to Sawley' sign on be placed on Tamworth Rd at the Harrington bridges. The Clerk was asked to write to the authorities asking if this could be done

b) Parking, Mikado Road etc. An e-mail had been received accepting that there is a problem, however no solution had been put forward
c) A request for information from SFRA (other sources of flooding). Refer to environmental services
d) An invitation from Long Eaton Lions to their launch of 'Message in a bottle' has been received. Cllr Daxer offered to represent the Parish Council

3) General Correspondence (for information only)

a)Young Achievers award 2007
b) East Midland Airport. Wind turbine proposal
c)Yuk notices
d) Mineral site allocations. Preferred option
e) Quarrying in Derbyshire. Which sites to choose, Hand outs
f) Safer Derbyshire
g) Rushcliffe LDF Sustainability, Scoping report
h) Derbyshire Police. Annual report
i) Climate change poster

4) Xmas Lights

The Clerk informed the council that due to increased costs, there would be an overspend of £1500 on the concurrent function, He has raised this with the Director of Corporate service, to see if it is possible to have an increase on this years budget, who is raising the matter with the relevant lead members and will inform him as soon as a decision has been made.

5) DALC
20/2007. Revenue and Customs
2202007. Clerks and Councillors training
23/2007Rights of Way
24/2007. DALC President
Standards Committee. 2007 - 2011
Executive Committee. 2007 -2011
Annual report

6) Planning

ERE/0507/0061 46 Charnwood Av. Erection of pitched roof over existing extension. Permission granted
ERE/0707/0029. 47Austin Av. Erection of single storey extension
ERE/0707/0025 12 Clifford Close. Erection of two storey side extension
ERE/0707/0073. 3 Bradshaw St Erection of two storey and single storey extensions
ERE/0807/0022. 272 Tamworth Rd. Outline application for the erection of one dwelling - Referred.
ERE/0807/0025. 471 Tamworth Rd Installation of new shop front
ERER/0607/0080. Trent Lock Golf Club. Permission for development
38 Wren Court Removal of leylandi. Permission granted
ERE/0707/0073. 3 Bradshaw St Erection of two storey extension. Permission granted
ERE/0707/0004. 8 Bradshaw Street. Demolition of existing bungalow and construction of 2 Dormer Bungalows. Permission granted
ERE/0807/0046. Lock Lane Garage. Two storey side extension. No comment
ERE/0807/0043. Nags Head Sawley. Erection of partially enclosed smoking shelter to rear, No comment.
ERE/0807/0066 501 Tamworth Rd. Erection of first floor rear exit extension to create self contained flat and installation of external staircase. No comments
ERE/0807/0068. Co-operative, Draycott Rd. Installation of new facia. No comment.
ERE/0807/0095. 523 Tamworth Rd. Erection of two storey extension. No comment
ERE/0807/0070. 32 Shaftesbury Av. To storey extension to side. Involving removal of existing side Garage. No comment

268/07: Accounts: The following accounts were duly accepted and signed

PAYMENTS: £
Clerks Salary + expenses 410.88
Inland Revenue 113.92
Sawley Community Association 30.00
Midland Trade Windows 3617.00

RECIEPTS: £
Bank Interest 30.26
Capital grant 3617.00

269/07: DISC. War Memorial

DISC have suggested that the War Memorial be named 'George Williams Memorial' and ask that the Parish Council agree to this. This was unanimously rejected as it was felt that this would personalise it No slight was intended towards George Williams, but the memorial was for all those, from Sawley, who had died and therefore should continue to be called Sawley War Memorial.

270/07: Change of internal Auditor

The Clerk informed the members that the Internal Auditor has retired. He has found a replacement, Mr Barrie Woodcock, who also audits over 30 other Parish Councils. The Clerk asked the Council to agree on this, which they duly did.

271/07: Lakeside/ MUGA development. Cllr Mrs J. Bartlett

The Chair of the Sports Action Group had approached Cllr Bartlett re the Lakeside Playing field.
There is now a moratorium on selling playing field and as the school is closing Derbyshire County Council are looking at ways in which to develop the site. A suggestion has been put forward that Sawley Parish Council could be involved in this project and could even take it on on a peppercorn rent basis to provide a form of MUGA. This is only at the discussion stage however, the members were asked if this could be passed to the Community improvement committee to consider the potential. This was agreed, wholeheartedly by the full council and Cllr Bartlett was asked to confirm that the Parish is showing an interest.

272/07: Parish Plans. Cllr Mrs J. Bartlett

There is to be a training course, run by DALC, on Parish Plans. In October. Cllr Bartlett informed the council that she will be attending in order to assist her in completing the plans for Sawley. Cllr Bartlett also suggested that a member of the youth committee might like to go along with her. ,to see how the process worked.

273/07: P.C. Meeting date.

Cllr Rodney Allen has mentioned that the current meeting date of the last Tuesday in the month is inconvenient and questioned the possibility of changing the date. It was agreed that this would be discussed at a future date, when there was a full council.

274/07: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting

275/07: Outside bodies report:

a) D.I.S.C. It was announced that DISC will be closing down as from November due to lack of new members. There is a potion of money left in the bank and this will be distributed according to requests received

b) Sawley Community Forum: Report to be given at the next meeting

c) Sawley Youth Committee: No report

d) Youth Action Day

As there has been no feedback as yet, the clerk was asked to chase up

The meeting closed at 8.59 pm

Next meeting 23rd October 07

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 24th JULY 2007 AT 7.30PM

Present:: Cllrs O Llewellyn (Chairman), G Daxer, D Watson, Mrs Rachel Allen, Rodney Allen, J Hemsley, , J Hay Heddle

Derbyshire County Council: Cllr Bill Camm

Constabulary: None

Members of the public: 8

Derbyshire County Council report:

Cllr Bill Camm reported that following several complaints over street cleaning and the apparent lack of cleaning of both the gully's and drains in the gutters he was having a meeting with the relevant authorities the following day. He also mentioned that he is particularly concerned with the state of Bradshaw Street and would also be discussing this at the same meeting

Police report: None

Matters raised in public participation:

1) Concern was expressed over the lack of maintenance of both the drains and Gully's in Sawley, particular mention was made Kingsley Crescent, but it was agreed that it affected all of the area. it was claimed that they had not been cleaned for over a year and consequently were becoming blocked. This is of particular concern as this is in a flood area. Cllr B Camm is taking the issue to the relevant authority and the Clerk was asked to back this up with a letter
2) There are no bus timetables at some of the bus stops. The Clerk was asked to write to the bus companies asking for their proposals

253/07: Apologies: Cllr G Smith, Mrs J Bartlett

254/07: Disclosure of interest: Cllrs Rodney Allen & J Hay Heddle RE planning application for Bradshaw Street.

255/07: The minutes of the previous meeting, held 26th June 2007, were accepted as a true and accurate record

256/07: Report of the Clerk:

Matters raised from last meeting.

1) The hedge between the Community Hall and the School gate, on Draycott Rd is overgrown and preventing free passage. This has now been done
2) The hedge at 59 Draycott Rd is in need of cutting back. This has now been done
3) The drains outside the school have still not been cleaned out, this follows a previous complaint from several months ago. This has now been done
4) Concern has once again been expressed over the parking on the side roads of cars using the railway. PC Hanna also expressed concern that emergency vehicles would not be able to get through. Letter written in reply. Cllr Bill Camm is to follow up
5) Concern was expressed on a) the regularity of street cleaning and b) the lack of wardens monitoring dog fouling. This had been reported and assurances given

2) Communication received

a) Erewash Museum & Gardens conservation plan, Questionnaire
b) Erewash Heritage Forum Meeting
c) New Development off Lock Lane. Re naming of a new building, it was agreed that there was no objection to 'Spire View'
d) Letter from New Vicar (Revd Alicia Petty) this was with regards to the arrangements for Remembrance Day at the War Memorial. Cllr Hay Heddle offered to coordinate the various organisations, i.e. Scouts, Guides & British Legion. This offer was received and accepted with thanks.

3) General Correspondence (for information only)

a) Northwest Leicestershire Local Development Strategy
b) Erewash Performance Plan
c) Clerks & Councils Direct, Newsletter
d) Long Eaton Conservation areas management and sustainability appraisal
e) Derbyshire excellence in the community awards 2007
f) b-line magazine
g) Community investment report 2007 East Midlands Airport
h) The Tree Guardian. Paper
i) MACCA Magazines
j) Erewash Museum Events
k) Erewash Canal Festival
l) Summer sounds, in the park

3) DALC
a) DALC 17/2007
b) Standards Committee
c) Executive Committee elections

4) Village Sign.

The Clerk reported that some of the lettering on the Village sign had worn off due to the type of material it had been made of, this has been reported back to the sign writer who will re do, but in a different material.

5) Planning

ERE/0507/0058. 55 Roosevelt Av. Rear Conservatory. Permission granted
ERE/0607/0080. Trent Lock Golf Club. Insertion of 5 Velux roof lights in rear elevation and erection of external fire escape No comments
ERE/0707/0004. 8 Bradshaw St. Demolition of existing dwelling and construction of two dormer bungalow. After a short discussion it was agreed to accept this application

257/07: Accounts: The following accounts were duly accepted and signed

PAYMENTS: £
Clerks Salary + expenses (VAT £2.31) 200.77
Inland Revenue 50.63
Sawley Community Association 30.00

RECIEPTS: £
Bank Interest 27.36
E.B.C (Haddon Way Bridge) 9592.30

258/07Acceptance of Bank Reconciliation.

The bank reconciliation up to June 07 was duly presented acceptance was Proposed by Cllr J Hemsley, seconded by Cllr D Watson and accepted by all present.

259/07 Bank Mandate.

The Clerk informed the council that to comply with the change of the bank mandate they would need to see a copy of the minutes stating which councillors were no longer members, as this had not been previously shown it was agreed that this should be done. The following names are no longer members of the Parish Council.
Mrs F Aanonson, P Aanonson, G Hickton, C Housley, K Miller, R.U. Seerius.

260/07: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements: No meeting

3: Executive Meeting. No meeting

261/07: Outside bodies report:

a) D.I.S.C. Next meeting 5th September

b) Sawley Community Forum: Next meeting 9th August

c) Sawley Youth Committee: No report

d) Youth Action Day

The Clerk reported back that this had been a successful day, although a little disappointing that more did not turn up, there was a turnout of 60. The feedback from the day will be given within the next two months

The meeting closed at 8 22pm

Next meeting 25th September 07

INUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 26th JUNE 2007 AT 7.35PM

Present:: Cllrs O Llewellyn (Chairman), D Watson, Rachel Allen, Rodney Allen, G Smith, J Hemsley, Mrs J Bartlett, J Hay Heddle

Derbyshire County Council: Apologies given

Derbyshire Constabulary: PC Kelvin Hanna, PCSO Victoria Beardall

Members of the public: 10

Matters raised in public participation:

1) The hedge between the Community Hall and the School gate, on Draycott Rd is overgrown and preventing free passage.
2) The hedge at 59 Draycott Rd is in need of cutting back
3) The drains outside the school have still not been cleaned out, this follows a previous complaint from several months ago.
4) Concern has once again been expressed over the parking on the side roads of cars using the railway. PC Hanna also expressed concern that emergency vehicles would not be able to get through.
5) It was requested that whereas there is report on the agenda from the Derbyshire County Council would it be possible to have one from the Erewash Borough Council. This was agreed.
6) Concern was expressed on a) the regularity of street cleaning and b) the lack of wardens monitoring dog fouling.

The Clerk was requested to follow up on all the above items and take the necessary action

Police report:

PC Kelvin Hannah gave the following report

1) The Itinerants at Trent Lock have now been moved on
2) Vehicle crime is still high in the area, this is due to the type of off road parking in the area
3) A second PCSO has now been appointed and will be in situ as soon as his training is completed

Derbyshire County Council report:

None

240/07: Apologies:

Cllr G Daxer

241/07: Disclosure of interest:

None

242/07: The minutes of the previous meeting, held 10th May 2007, were accepted as a true and accurate record

243/07: Report of the Clerk:

1) Matters raised from last meeting.

None

2) Communication received

a) Letter of resignation. This was read out and it's contents duly noted
b) Green Space Strategy Workshop Report.
c) Sawley Scout Group. Letter of thanks for help with the Scout Hut Floor
d) Upgrading of Flood defences meeting
e) Dog Fouling Enforcing Services. The Council decided not to adopt this
f) All Saints Church 'Roll of Honour book' It was agreed that the Council should go along with the proposal on condition that it could also be viewed on request
g) Play Consultation Document

3) General Correspondence (for information only)

a) Derbyshire Youth Service
b) Erewash in Bloom
c) Derbyshire Directory
d) Community Environmental Action Projects
e) Ilkeston Town Centre Master plan, Preferred options report
f) Bus Shelters and the new smoke free law
g) Derbyshire Rural Matters
h) CVS Volunteer Centre
i) Guide to Bus and Coach Services

4) DALC

None

5) Planning

There was no discussion on any of the following.

ERE/0307/0064. 531 Tamworth Rd. Rear single storey extension. Permission granted
ERE/0507/0015. 3 Manion Crescent. Erection of first floor side extension and conversion of Garage to living room
ERE/0507/0061. 46 Charnwood Av. Erection of Pitched roof over existing side extension
ERE/0507/0021. 18 Victoria Street. Erection of two storey rear extension. Permission granted
ERE/0407/0025. Flood Defence Works See Communications received
ERE/0307/0069 58 Turner Road . Conservatory to rear. Permission Refused
ERE/0307/0097 36 Wren Court. Erection of Conservatory. Permission granted
ERE/04077/0012. Bell Hotel, 519 Tamworth Rd. Erection of Pergola. Permission Granted
ERE/0407/0022. Firs Farm, 10 Fairfield Cres. Conversion of outbuilding. Permission granted
ERE/0407/0050. White Lion, 352 Tamworth Rd. Advertisement display. Granted

244/07: Accounts: The following accounts were duly accepted and signed

PAYMENTS: £
Clerks Salary + expenses (VAT £2.98) 247.82
Inland Revenue 63.29
Sawley Community Association 85.00
Ian Fraser (Internal Auditor) 85.00
Stone Construction (VAT £1678.65) 11.279.95
DALC Training 60.00

RECIEPTS: £
Bank Interest 25.60

245/07: Resignation of Councillor Clifford Housley.

The Clerk was asked to both acknowledge receipt of his letter of resignation and to pass on their thanks and appreciation for his work over the past seven years

246/07: DALC Standards Committee.

Only Cllrs Mrs J Bartlett and G Smith had expressed an interest and therefore their names were duly put forward.

247/07: DALC Election for Executive committee 2007 - 2011

There were no names put forward

248/07: Co-option of 2 extra members

It was agreed that a notice of this be placed on the notice board, with a closing date of the last day in August 2007 for discussion at the September meeting

249/07: Acceptance of new code of conduct and acceptance of paragraph 12 (2)

This was duly accepted in its entirety, on a proposal by Cllr G Smith, seconded by Cllr J Hemsley and agreed by all members present

250/07: Signing off of Annual Audit Return

This was duly accepted on a proposal by Cllr J Hemsley, seconded by Cllr G Smith and agreed by all members present and signed off by the Chairman

251/07: Reports of the Sub Committees:

1: Communications. No meeting

2: Community & Youth Improvements:

The Youth Consultation day is still on course for the 14th July, with the grant now having been approved

3: Executive Meeting. No meeting

252/07: Outside bodies report:

DISC

Cllr Mrs Bartlett gave a report on the last meeting, at which they had discussed their support for the Youth consultation day. Also discussed was the future of the organisation, in as much as the current members feel that without new and younger members they may have to consider winding it up. To this end they are having a publicity push for the next 2 months, after which they will reassess the situation.

Sawley Community Forum:

No meeting

Sawley Youth Committee:

It was reported that there are now 4 members and they will be holding their first meeting in the near future

The meeting closed at 9.05pm

Next meeting 24th July 07

OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON THURSDAY 10th May 2007 AT 7.35PM

Present:: Cllrs O Llewellyn (Chairman), G Daxer(Vice Chairman), C Housley D Watson, Rachel Allen, Rodney Allen, G Smith, J Hemsley

Derbyshire County Council: None

Derbyshire Constabulary: None

Members of the public: 1

225/07: Election of Chairman and Chairman's acceptance of Office.

It was proposed, seconded and agreed, after a vote of 5 to 3, that Councillor O. Llewellyn be elected Chairman for the ensuing year. Cllr Llewellyn duly signed the Chairman's declaration of acceptance office, witnessed by the proper officer.
Cllr Llewellyn thanked Cllr Housley, the outgoing Chairman, for all his hard work during his term of office.

226/07 Election of Vice Chairman.

It was proposed, seconded and agreed that Councillor G. Daxer be elected Vic-Chairman of the Parish Council for the ensuing year

227/07; Election to the sub-committees of the Parish Council.

It was agreed that the Community improvement Committee should be split, in order that it may work on future improvements and that the Xmas lights and Xmas competition should have its own committee.

It was also agreed that the final elections to the sub- committees should be put back until the next meeting, when it is hoped that all members will be present.

228/07: Signing of Declaration of acceptance of office and code of conduct.

The declaration of acceptance of office was duly signed by all members present and witnessed by the proper officer

229/07: Apologies: Cllrs Mrs J Bartlett, J Hay Heddle

230/07: Disclosure of interest

Cllr R Allen declared that as he sits on the planning committee for Erewash Borough Council, he would withdraw from the meeting when any planning issue was discussed.

231/07: The minutes of the previous meeting, held 24th April 2007, were accepted as a true and accurate record

232/07: Report of the Clerk:

1) Matters raised from last meeting.

Parks and open spaces review. The Clerk reported that as yet there are no proposals as yet completed

2) Communication received

D.A.L.C. Training courses. The date4s of future training courses for councillors was given out
Sawley Community Response Plan. It was agreed that the main contact should be the Clerk
Parish Capital Fund
Standards Board. It was agreed that this would be put onto the agenda for the next meeting
Community Forum meeting
Long Eaton Carers Support group. It was agreed that 0the Council could not make a donation at this time
Vitalise, essential breaks. For disabled people. It was agreed that 0the Council could not make a donation at this time

3) General Correspondence (for information only)

Conservation Area Appraisals

4) DALC

10/2007 Model contract of employment, 11/2007 Training coursed

5) Planning

ERE/0407/0050. White Lion - Display of advertising at Public House No comment
ERE/0407/0025. Land at Tamworth Rd Sawley, Sheetstores Sluice & Trent Meadows, Long Eaton - engineering and building work operations to upgrade and extend existing flood defence works. No comment
ERE/0207/0069 18 Victoria St Erection of two storey extension. Permission refused

6) Explanation of Budget form

The Clerk explained the monthly budget form format, for the benefit on the new members

7) The Good Councillors Guide

This was duly handed out to all new members

8) Web-site Phone no's

Members agreed that their phone numbers could be put by their names on the web-site

233/07: Accounts: The following accounts were duly accepted and signed

PAYMENTS: £
Clerks Salary + expenses (VAT 1.40) 192.34
Inland Revenue 50. 63
Sawley Community Association 30.00

RECIEPTS: £
Bank Interest 6.85
Scout Hut Reclaim 1500.00
Precept and Concurrent Function 14,100.0
235/07: Co-option of extra member

As there is a vacancy it was decided to that a new member will need to be co-opted It was agreed that this should be put back until the next meeting, thus seeing if it will be necessary to advertise the position.

236/07: Report of Internal Auditor

The Clerk gave the report of the internal auditor, who had just completed his annual audit. He reported that all was in order.

237/07: Changing of Bank mandate signatures

Due to the change of members, post election, there was the need to change the Bank mandate signatures. This was duly completed by all members present

238/07: Reports of the Sub Committees:

1: Communications.

No meeting

2: Community & Youth Improvements:

A discussion was held over the future of the War Memorial in as much as to, now that it has been adopted by the Parish Council, how the future arrangements should be made with regards to Armistice Day

Cllr Housley also gave an update on the forthcoming meeting, Saturday 12th May, for the proposed Youth Committee. As he pointed out this all depends on the turnout and attendance of the youth of Old Sawley.

3: Executive Meeting.

No meeting

239/07: Outside bodies report:

DISC: - Cllr Mrs Bartlett Next meeting 6th une

Sawley Community Forum: Next meeting 17th May

Sawley Youth Project:

Cllr Housley gave an overview of this project for the benefit of the new members. He also reported that there had been a meeting held the previous week and that everything was moving forward

The meeting closed at 8.45pm

Next meeting 26th June

MINUTES OF THE SAWLEY PARISH COUNCIL ANNUAL MEETING HELD ON THURSDAY 10TH May 2006, AT THE SAWLEY COMMUNITY HALL

Present: Cllrs C Housley (Chairman)G Smith, G Daxer, D Watson, Mrs R Allen,.R Allen, J Hemsley, O Llewellyn

Members of the Public: 1

Apologies Cllr Mrs J Bartlett, J Hay-Heddle

1) The Minutes of the Annual Parish Meeting held on the 23rd May 2006 were duly accepted as a true and accurate record

Chairman's Report

Since last year, the Parish Council has achieved several projects all of which have been of great benefit to the Parish. We have managed to provide funding for new windows for the Women's Institute, a new floor for the Scout Hut and funding has been secured for the new bridge and pavement extension project leading from Draycott Road to Haddon Way Playing Field. (I am aware that one or two other organizations have laid claim to achieving this latter project. However I must here reiterate that it is a purely Parish Council project taken from the Parish Capital Grant as were all the afore mentioned projects) With regard to the Parish Capital Grant there was a surplus of some £35,000 remaining after this listed expenditure. I am pleased to be able to report that we have managed to secure this sum of money by having it ring fenced and held over to put towards intended Youth Projects which will be outlined after the Parks and Open Spaces Review.
The Parish Council has paid for the making and erection of a new Village Sign and a number of its members have been extremely active in securing funding for the building of the new War Memorial and its adjacent site. The Parish Council have now adopted the War Memorial and henceforth will be responsible for its ownership and up-keep.
The precept has been maintained at £12,000 (at which sum it has been since the start of the Council some eight years ago with a drop in one year to £10,000 which having made the one off saving was returned to £12,000, This latter containment of the precept has been achieved by savings we have managed to make in various areas, examples being the changing of our insurers, realizing a 50% reduction (saving some £400), and in greatly reducing our administration costs by using Emails etc
The Parish Council has continued and even extended its display of Christmas decorations which appear to be greatly appreciated. Last Christmas saw an extension of the Christmas Lights Competition with both businesses and private houses taking part. We will perhaps be looking at new ways of involving people in our Christmas Competitions which may not necessarily in future revolve around the lights.
The Council has been working for some months with Derbyshire Rural Community Association with a view to involving the youth of Old Sawley in discovering and planning out what might be achieved in the near future for their benefit. To this end the Parish Council have instigated the setting up of an Old Sawley Youth Committee which it is hoped will come into being after the first meeting to be held here at 11am on Saturday the 12th May.
During the past year there have been various opportunities for the training of both Councillors and Chairman. We have had two members take up the offer of training and both attended the two session Chairman's course's, sadly no one attended the Councillors course which is a great pity and which is an opportunity lost to Councillors who could learn how they may improve their input into the parish Council.
The Parish Council News Letter will in future be put out twice a year and the next edition is planned to be going out shortly.
The Councils aim of all the above effort is to do all it can to bring a sense of belonging well-being and pride to all our residents no matter what age group they may fall into.
Finally, we have managed over the year to bring into the Parish for the benefit of all, some £21,000 of outside money which has been spent on the various projects outlined. With the £35,000 hold over towards the Parks and Open Spaces/Youth Project, we are in a good position for the coming year to continue the trend, however, we must diligently search out extra funding to enable us to move forward with improvements for the benefit of all within the Parish.

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 24th April 2007 AT 7.30 PM

Present:: Councillors C Housley (Chairman), J Hay Heddle, Mrs J Bartlett, , D Watson, G Daxer, K Miller

Derbyshire County Council:

Derbyshire Constabulary: PCSO Vicky Beardall

Members of the public: 5

MATTERS RAISED IN PUBLIC PARTICIPATION:

A question was asked about rumours of a building being erected on Sawley Park. It was explained that that is all it is. This has come about due to the Park and Open Spaces review of which no decision has been made. However, it is understood that proposals have been put forward and it was felt that the Parish Council should have a copy of these. To this end the Clerk was asked to request a copy from the relevant department

Police Report:

None

Derbyshire County Council:

None

218/07: Apologies: Cllr R U Seerius, Mrs F Aanonson, P Aanonson, G Smith

219/07: Disclosure of interest:

None

220/07: Minutes of previous meeting:

The minutes of the meeting held on 27th March 2007 were accepted and confirmed as a true record.

221/07: Report of the Clerk:

1) Matters raised from last meeting

Monkey Park. Following on from a request for a path leading from the gate to the notice board and the realisation of cost and the offer of moving the board, it was decided to leave things as they are foe the time being

2) Communication received

a) Precept and Concurrent function. This has now been paid into the bank
b) Towel Street. A problem had been reported about glass in this area. The Clerk informed the members that this has been reported and subsequently rectified

3) General Correspondence (for information only)

a) Environment Agency. Focus news letter
b) Adoption of Erewash statement of community involvement
c) Derbyshire Gold magazine
d) b-line magazine
e) Postwatch Post Office closures
f) Derbyshire Trading Standards consumer advice etc
g) Artsderyshire. New website
h) Affordable new homes
i) Revised Model code of conduct due out (The chairman pointed out that all members would receive a copy as soon as possible)
j) Nottingham Trent left bank alleviation scheme

4) DALC

None

7) Planning

ERE/0307/0064 - 531 Tamworth Road Rear single storey extension - No comments
ERE/0307/0069 - 58 Turner Road. Conservatory to rear. - No comments
ERE/0207/0023 - Lock Lane Garage - Two story extension - Permission granted
ERE/0207/0024 - 49 Kingsley Crescent. - Erection of rear conservatory. - Permission granted
ERE/0307/0097 - 36 Wren Court - Erection of Conservatory - No comments
ERE/0307/0095 - 31 Rufford Rd - Erection of two storey side extension - No comment
ERE/0307/0096 - 35 Mikado Rd - Erection of single storey rear extension - No comment
ERE/0407/0012 - Erection of free standing pergola to rear of Public House - No comment
ERE/0207/0056 - 49 Lakeside Av - Two storey side extension - Permission refused
ERE/0407/0022 - Firs Farm 10 Fairfield Crescent - conversion of outbuildings to privideancillary
Domestic accommodation and work from home office - No comments

222/07: Accounts:

The following payments and receipts were duly accepted and signed:

PAYMENTS: £
Clerks Salary + expenses (postage) 183.64
Inland Revenue 50.63
Sawley Community Association 30.00

RECIEPTS: £

Bank interest 171.58

223/07: Bank Reconciliation. The final one for the year was presented and duly accepted by all present. The clerk also mentioned that the internal auditor would be examining the books on Friday 27th April

224/07: Reports of the Sub Committees:

1: Communications:

No meeting held

2: Community Improvements:

No meeting held

3: Executive Meeting:

No Meeting held

225/07: Outside bodies report:

1) DISC: -

Cllr Mrs Bartlett, who attended the latest meeting, reported that they are loosing the CVS funding and are having to look elsewhere. Barbara James from Sports Action Group had given a talk and explained both what had happened over the Easter period and is planned for the future.
Cllr Mrs Bartlett also reported that due to circumstances, arising from a report by the treasurer, that DISC would be withdrawing their support for the Youth Consultation Day. This then led on to a discussion by the members, who expressed their disappointment and concern at this decision. It was explained that other alternatives have now and offers have come in from both Sawley Community Association and the Sport Action Group. It was decided that as the latter had all the systems in place they would be better placed to be the lead body. The Clerk was asked to thank the Community Association for their kind offer and support.

2) Sawley Community Forum.

No report

3)Sawley Youth Project.

Much of this was discussed under DISC. However, Cllr C Housley reported That the Youth consultation day will take place on Saturday 14th July. The next meeting to be held on the 2nd May. On the proposed Youth Committee Cllr C Housley reported that posters have now been placed in all possible outlets to advertise this day, which is to take place on the 12th May at the Community Centre.

The meeting closed at: 8.19pm
Next Meeting: 10th May

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 27th MARCH 2007 AT 7.30 PM

Present:: Councillors C Housley (Chairman), J Hay Heddle, Mrs J Bartlett, , D Watson, G Daxer, K Miller

Derbyshire County Council: Cllr B Camm

Derbyshire Constabulary: PCSO Vicky Beardall

Members of the public: 2

MATTERS RAISED IN PUBLIC PARTICIPATION:

None

Police Report:
. It was reported that they are keeping very busy at the moment and crime is falling with the work they are doing. Most of the persistent offenders in our area are currently at HMP due to the teamwork with our colleagues in the Volume Crime Unit and CID.

Derbyshire County Council:

Two new Bus Shelters are planned, one on Beresford Road and the being at the corner of Tamworth Rd and Draycott Road. There is still a possibility of one being placed on Draycott Road, outside of the Post Office

208/07: Apologies: Cllr R U Seerius, G.Smith, Mrs F Aanonson, P Aanonson

209/07: Disclosure of interest:

None

210/07: Minutes of previous meeting:

The minutes of the meeting held on 27th February 2007 were accepted and confirmed as a true record.

211/07: Report of the Clerk:

1) Matters raised from last meeting

None

2) Communication received

a) The Timetable for the Borough/Parish Elections had been received
b) A Letter of thanks has been received from the W.I This was our help in obtaining a grant for improvement to their Hall
c) A request had been received re having a hard standing path leading to the notice board at the Monkey Park. It was agreed that the Clerk would write to the Parks Department on this isue
3) General Correspondence (for information only)

a) East Midlands Rural Action Plan
b) All about Parish & Town Councils
c) Erewash museum activities posters

4) DALC

As per circulation: 05/2007, 06/2007, 07/2007, 08/2007, 09/2007

7) Planning

ERE/0207/0069 - 18Victoria St. Erection of two-storey rear extension. - No comment
ERE/0307/0011 - 461 Tamworth Rd. Outline planning application for erection of Dwelling House and Garage - No comment
ERE/0406/0036 - 3 Wilmot Street Proposed erections of four dwellings. Notice of meeting. - This will be attended by Cllr J Hay Heddle
ERE/0307/0040 - 1 Fairfield Crescent. Erection of side Conservatory. No comment

212/07: Accounts:

The following payments and receipts were duly accepted and signed:

PAYMENTS: £
Clerks Salary (March) 224.38
Inland Revenue 63.29
Community Hall Hire 30.00
Regent Carpets (Scout Hut) 1550.00
DALC (subscription from 1st April 07) 650.56

RECIEPTS: £

Bank interest 14.35

213/07: Proposed change of Insurer's

The Clerk put forward the proposal the consideration should be given to a change of insurance company, which would give a saving of almost 50% This would include an increase with the Fidelity, as suggested by the Auditors.

Acceptance was proposed by Cllr J Hay Heddle seconded by Cllr K Miller and agreed by all members present, the policy to begin from 1st April. A cheque for £380.80 was duly presented and signed

214/07: Harrington St / Victoria Rd Parking (carried over from last meeting)

It was agreed that this matter should be held over until after the local election

215/07: Proposed Youth Committee:

A proposal was put forward that the possibility of setting up a youth committee should be considered. This would be a committee of 14-18year olds run by them and for them, to look at the needs of the youth of the Parish. The Council thought this was an excellent idea and should be explored further. To this end, it was agreed that posters etc should be designed and displayed, this would also be done with the cooperation of the local PCSO who has greater contact with this age group.

216/07: Reports of the Sub Committees:

1: Communications:

No meeting held

2: Community Improvements:

No meeting held

3: Executive Meeting:

No Meeting held

217/07: Outside bodies report:

1) DISC: - Cllr Mrs Bartlett

Next meeting 18th April

2) Sawley Community Forum.

No report

3) Youth Community Forum.

The meeting closed at: 8.21pm pm

Next Meeting: 24th April

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 27th FEBRUARY 2007 AT 7.30 PM

Present:: Councillors C Housley (Chairman), J Hay Heddle, Mrs J Bartlett, , D Watson, G Daxer, P Aanonson

Derbyshire County Council: Cllr B Camm

Derbyshire Constabulary: PCSO Victoria Beardall & PCSO Katie Borsley

Members of the public: 4

MATTERS RAISED IN PUBLIC PARTICIPATION:

NONE

Police Report:
None

Derbyshire County Council:

Cllr Camm reported that concern has been raised over the state of Bradshaw St. This is a private road and options are being looked into
He has received an e-mail stating that funding of £30,000 has been asked for, by environmental services, to improve the pavements etc on Wilmot Street. They are awaiting the outcome of this application
Cllr Camm also fed back on a meeting he had held with the head of Highways, over the speeding situation on Draycott road. Although there was not an immediate outcome, he did feel that some progress had been made

199/07: Apologies: Cllr R U Seerius, G.Smith, Mrs F Aanonson

200/07: Disclosure of interest:

None

201/07: Minutes of previous meeting:

The minutes of the meeting held on 23rd January 2007 were accepted and confirmed as a true and accurate record.

202/07: Report of the Clerk:

1) Matters raised from last meeting

a) Water on Sawley Park. The Clerk reported back that this was due to an excessive amount of rain
b) The post by the bus stop on Tamworth Rd has now been moved`

2) Communication received

a) St John Ambulance. Request for donations. It is the policy of the Parish Council not to give general donations
b) E.B.C. Budget consultation 2007/08
c) Derby & Derbyshire Waste sites development plan. Possible new sites. A short discussion on which members were informed of the general contents and a questionnaire, from this organisation, was handed out.
d) Waste Management Strategy/Survey
e) Long Eaton Upper School planning brief
f) Notice of withdrawal of Ilkeston and Long Eaton Development Plan

3) General Correspondence (for information only)

a) Mobile Phone campaign
b) Mayor's Charity Golf Day
c) NALC Review of Quality Town & Parish council Scheme
d) Minutes of the Ordinary E.B.C. meeting 14th Dec 07
e) Calor Derbyshire Village or the Year
f) Promoting independent living and choice booklets
g) Countryside service events in Derbyshire 2007
h) Council Executive Scrutiny Committees Etc Minutes

4) DALC
As per circulation: 04/2007

5) May meeting
The Clerk informed the council that due to the election on May 3rd a Parish Council meeting must be held within fourteen days of an election being held. The only date available to comply with this would be Thursday May 10th. It was agreed that this should be and that this would replace the meeting for 22nd May.

6) Naming of New build on Beresford Rd

A request has been received, from the Borough Council, to elicit the views of members, re any objection to the word 'Diamond' being incorporated into the naming of this project. There were none and the clerk is to feed this back

7) Planning

ERE/1206/0052 - 47 Grosvenor Av. Single storey extension. Permission granted
ERE/0207/0024 - 49 Kingsley Crescent. Erection of Conservatory to rear. No Comments
ERE/0207/0023 - Lock lane Garage, Tamworth Rd. Two storey extension to existing Garage, no comment
ERE/0107/0008 - 354 Tamworth Rd. Retrospective permission for Window Shutters. Permission granted
ERE/0107/0021 - 47 Austin Av. Erection of single storey extension. Permission Refused

203/07: Accounts:

The following payments and receipts were duly accepted and signed:

PAYMENTS: £

Clerks Salary (February) + expenses 199.96
Inland Revenue 50.63
Community Hall Hire 30.00
Sawley Baptist Church 20.00
Remco Signs (VAT £113.75) 763.75
W. Westermans (VAT £1034.10) W. Memorial 6943.26

RECIEPTS: £

Bank Interest 14.21

204/07. Harrington St / Victoria \st Parking

Cllr Hay Heddle expressed concern over the double parking and access to and from Harrington /Victoria Street. This followed an incident involving a large HGV becoming stuck.
The Clerk has written to all the emergency services for there opinion and it was agreed to refer this matter to the next meeting, when all the information is to hand.

205/07. Parks and Open Spaces review feedback

Cllr Mrs Bartlett and Daxer had attended a meeting on the above on behalf of the Parish Council and gave the following feedback.
They had found it very useful and informative with it being in the form of a workshop. Various topics and option were discussed, the main points being, that Quality, Quantity and Accessibility are some of the main criteria being looked at. The initial findings, that will include suggestions from the workshops, are expected to be presented in May of this year

206/07: Reports of the Sub Committees:

1: Communications:

None

2: Community Improvements:

Cllr Housley gave the news that the 3 grants that had been applied for have now been officially granted and that work on the W.I., Scout Hut and Haddon Way Bridge, could now go ahead. The latter depending on it's adoption by DCC and EBC.

3: Executive Meeting:

No Meeting held

207/07: Outside bodies report:

1) DISC: - Cllr Mrs Bartlett

Cllr Bartlett reported on the meeting held on 7th Feb. at which various issues were discussed, including funding application and funding concerns

2) Sawley Community Forum

No report

3) Youth Community Forum.

The next meeting is to be held on the 28th February with the report being given at the March Parish Council meeting

The meeting closed at: 8.43 pm

Next Meeting: 27th March

MINUTES OF THE SAWLEY PARISH COUNCIL MEETING HELD IN THE SAWLEY COMMUNITY CENTRE, DRAYCOTT ROAD, SAWLEY ON TUESDAY 23rd JANUARY 2007 AT 7.30 PM

Present:: Councillors C Housley (Chairman), Mrs J Bartlett, , D Watson, G Daxer,
K Miller, G Hickton

Members of the public: 4

Derbyshire County Council:

Derbyshire Constabulary: PCSO Victoria Beardall

MATTERS RAISED IN PUBLIC PARTICIPATION:

It was reported that a large amount of water is collecting, on the park, between the changing rooms and the play area. The clerk was asked to follow this up.

Police Report:

It was reported that last month had been a very busy one with several high profile arrests and several nuisance letters sent out

Derbyshire County Council:

No Report

191/07: Apologies: Cllr R U Seerius, G.Smith, P Aanonson, Mrs F Aanonson, J Hay-Heddle

192/07: Disclosure of interest: None

193/07: The minutes of the meeting held on 12th December 2006 were confirmed and duly accepted

194/07: Report of the Clerk:

1) Following on from the report, at the last meeting, that the Gully outside the School, on Draycott Road, is blocked, as are the two sumps on either side. The Clerk has been assured that this will de done
2) The Bus timetable post. on Tamworth Rd, That had been erected in suc